Assistant Portfolio Property Manager

• Assistant Portfolio Property Manager
• Wallkill, NY (hybrid)
• $60,000 - 65,000/year

About the Role

We are seeking an Assistant Portfolio Property Manager to support a portfolio of residential communities, including condominiums, cooperatives, and homeowners associations (HOAs). This role works closely with the Portfolio Property Manager to assist Boards of Directors, residents, and vendors, helping ensure each property runs efficiently and stays compliant. This is an ideal opportunity for an organized, service-minded property management professional looking to build toward a full portfolio management role.

• Location & Work Environment
• Must be based in New York
• Flexible work model (remote + optional office use)
• Local travel required to properties and client meetings
• Occasional evening board meetings as needed

Key Responsibilities

• Board & Community Support
• Support the Portfolio Property Manager in preparing for and attending board meetings, annual meetings, and special meetings
• Draft meeting packets, minutes, and follow-up correspondence
• Help maintain organized records of board decisions and community policies
• Operations & Vendor Coordination
• Assist with day-to-day operations across multiple communities
• Help coordinate vendor service contracts (landscaping, maintenance, security, etc.)
• Track bids and proposals and support vendor evaluation
• Schedule and follow up on capital improvement projects, inspections, and preventative maintenance
• Compliance & Administration
• Help ensure compliance with HOA/condo governing documents, NY regulations, and insurance requirements
• Support enforcement processes and violation documentation
• Maintain organized records of contracts, policies, and legal correspondence
• Resident Experience & Communication
• Respond to routine resident inquiries with professionalism and urgency, escalating as needed
• Help create and distribute community communications, notices, and updates
• Build positive relationships with residents and support community engagement efforts

Qualifications

• Required: 1+ years of experience in property management, administrative support, or a related field (HOA, condo, or co-op experience a plus)
• Strong organizational skills and attention to detail
• Comfortable managing multiple deadlines across several properties
• Proficiency with Microsoft Office; ability to learn property management software
• Preferred: Working toward or holding a CMCA or similar certification
• Prior exposure to budgeting, reserves, or capital project support