Office Manager

At Dexory we believe that real time data will revolutionise the logistics industry. We are building the ultimate data insights platform that provides companies with unprecedented, real time access to their operations. Our autonomous data capturing technology and insights generation capabilities help to measure, track and find goods across warehouses in real time, while building the ultimate digital twin of facilities.

Join us at a very exciting time of growth as we’re significantly ramping up all areas of the business to lead the way in logistics data globally, backed by some of Europe’s best VCs and driven by passion, curiosity and teamwork.

*We value humility and we're as interested in your character as we are in your talent. Please apply, even if you feel you only meet part of our listed criteria. Diversity drives innovation and we offer an international and friendly work environment with an energetic company culture.

About the Role

The Business Office Manager will be responsible for helping successfully run the office space whilst supporting the senior management team with all things operations. As a progressive & growing start up, you will be fundamental in ensuring we have a well managed space and a fantastic environment. If you are keen on making things happen against all odds, then you are who we’re looking for.

There will be a requirement to be at our office in Wallingford 5 days per week.

Overview

We are looking for a senior/experienced Office Manager to oversee general operations and to ensure our offices/facilities run smoothly. You are very proactive and constantly on top of things. You easily build rapport with others. You observe and preemptively support the management team. You are passionate about growing yourself and versatile in your approach to doing. In a startup this role is broad and hands-on.

One hour you might be sorting out a new starter's equipment, the next negotiating with a supplier or planning the next team offsite.

What you'll do

• Office and workplace
• Run the day-to-day operation of the office, including supplies, snacks, cleaning, and maintenance
• Keep the space safe, tidy, and welcoming for the team and visitors
• Handle health and safety requirements, including fire safety checks and first aid provisions
• People and culture
• Coordinate onboarding and offboarding logistics, including equipment, accounts, desk setup, and welcome packs
• Plan team events, socials, all-hands meetings, and company offsites
• Be a friendly first point of contact for questions and requests from the team
• Help shape and protect our culture as we grow
• Admin and operations
• Maintain accurate records for equipment, licences, and insurance
• Arrange travel and accommodation for the team and leadership
• Provide occasional diary and admin support to the founders/leadership team
• Systems and improvement
• Set up and improve simple processes, checklists, and documentation as we scale
• Help with IT basics such as laptop setup, access, and coordinating with internal IT support
• Spot problems before they happen, and suggest better ways of doing things
• Previous Experience & Key Skills
• A minimum of 5 years in an office management position, ideally within a startup environment
• Experience with overseeing invoicing/accounts and managing company payments
• Experience with either internal or external events organisation
• Comfort with ambiguity and a very high level of autonomy and accountability. You are not afraid to roll your sleeves up to make stuff happen
• Exceptional organisation skills and capacity to react to urgent requests
• Ability to thrive in a very fast-paced environment by efficiently managing your time and multitasking to work around other team members’ schedules
• Other key skills: exceptional time management skills, attention to detail, interpersonal skills and confidence with tools like Google Workspace or Microsoft 365, and quick to learn new software

You will also receive:

• Private healthcare via Bupa with 24/7 medical helpline
• Life insurance
• Income protection
• Pension: 4+% employee with option to opt into salary exchange, 5% employer
• Employee Assistance Programme - mental wellbeing, financial and legal advice/support
• 25 holidays per year
• Full meals onsite in Wallingford
• Fun team events on and offsite, snacks of all kinds in the office
• AAP/EEO Statement
• Dexory provides equal employment opportunities to all employees and applicants for employment. It prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Please note: We are unable to provide sponsorship or relocation for this role.