HR Specialist

Position overview:

In collaboration with the HR Specialists team, the HR Specialist based in Geneva, will provide support across our different offices in EMEA.

Support the employee life cycle; on-boarding, off-boarding, leave management, transfers, etc.

Maintain accurate online records of employee information in our HRIS

Prepare payroll input file for 3 regions, ensure accurate submissions and work closely with our team of payroll specialists.

• Act as a direct HR point of contact for employees queries related to various HR processes
• Support all the employee onboarding tasks; welcome emails, personal detail collection, arrange account creation
• Communicate and coordinate with new employees, from background screenings to first day paperwork and address new employee questions and requests in a timely manner
• Support offboarding process from resignation to final day; resignation acknowledgement emails, arrange account suspension/deletion, maintain employee files

Support immigration process in close collaboration with our move management team : working with our third-party immigration law firm to coordinate visa applications (employment visa and travel visa), issue Company letters and track progress

• Monitor the HR EMEA inbox, to ensure timely response to inquiries
• Issue employment confirmation letters and reference requests
• Collaborate with global HR team members across regions
• Participate in global projects where needed
• Required Qualifications
• Bachelor’s degree or equivalent with 1-2 years’ generalist experience
• Strong prioritization, and time and stress management skills
• Self-motivated, disciplined and rigorous individual with analytical skills
• Strong interpersonal skills
• Solution-focused problem solver with the ability to think critically and independently
• Strong team spirit and very strong adaptability and flexibility capacities, responsiveness, service-oriented mindset
• Proficiency with numbers and Excel
• Exposure and support of immigration in Switzerland appreciated
• Hands on experience with payroll appreciated
• Occasional travelling is required
• Experience with Workday (ideal but not required)
• Fluent in French (mother tongue) and English