Bookkeeper, Carey & Co

• Job Title: Bookkeeper
• Company: Carey & Co
• Location: Remote (U.S.); candidates based in the Midwest preferred
• Compensation: $25–$30 per hour, commensurate with experience
• Classification: Full-time, hourly (non-exempt)

About Carey & Co

Carey & Co partners exclusively with nonprofits across various industries, providing expert support in finance, HR, fundraising, and technology. Our mission is to empower nonprofit organizations by streamlining administrative functions, ensuring financial clarity, and supporting operational excellence.

Position Overview

We are seeking a detail-oriented Bookkeeper to support the day-to-day accounting for our nonprofit clients. Reporting to the Director of Bookkeeping, this role handles transaction recording, reconciliations, and accounts payable/receivable to keep client books accurate and on schedule. The ideal candidate is organized, comfortable juggling multiple clients, and takes pride in clean, reliable books. This is a hands-on role well suited to someone building their bookkeeping career who enjoys steady, detail-focused work.

Key Responsibilities

• Day-to-Day Bookkeeping: Record transactions, code expenses, and maintain accurate general ledgers for assigned nonprofit clients.
• Accounts Payable & Receivable: Process vendor bills, prepare invoices, record deposits, and follow up on outstanding balances.
• Reconciliations: Complete monthly bank, credit card, and balance sheet reconciliations and resolve discrepancies promptly.
• Month-End Close: Support month-end close tasks, journal entries, and supporting schedules across assigned client engagements.
• Nonprofit Accounting Support: Track restricted funds and grant activity accurately; assist with audit and tax preparation as needed.
• Team & Client Support: Collaborate with the Director of Bookkeeping and Finance team to keep work consistent across engagements, and respond to routine client accounting questions.
• Recordkeeping: Maintain organized financial records, follow documented procedures, and flag opportunities to improve processes.

Requirements

• 1–3 years of relevant bookkeeping or transactional accounting experience; experience in a small business, office management, or professional services setting is welcome.
• Experience managing books for multiple entities or clients at the same time a plus.
• Familiarity with nonprofit accounting (restricted funds, grants) and basic GAAP principles a plus.
• Proficiency in QuickBooks Online and Microsoft Excel; experience with Sage Intacct a plus; QuickBooks ProAdvisor certification a plus.
• Strong attention to detail and organizational skills, with comfort managing deadlines in a fully remote environment.
• A degree in Accounting, Finance, or a related field is a plus, but relevant experience is what matters most.
• Clear written and verbal communication skills.