Office Supervisor

Overview

The Office Supervisor will provide support to the Office Manager/Operations Director for the overall administration and coordination of practice activities of a single or multiple, onsite or offsite practice(s), as applies.

Job Details

Responsibilities:

• Assists the Office Manager/Operations Director on all day business operations, including accounts payable and receivables, budget analysis, staff payroll, personnel interactions, billing, email and phone communications.
• Acts as a back up to the Office Manager; Supports administrative decision and changes within the department; Ensures adequate staffing is present at all times in order to provide services in a prompt, efficient manner; Assists with the oversight of training,  directing, and coaching of staff; Assures calls are promptly answered, screened, messages are accurately recorded and distributes to appropriate personnel; Monitors and reports on activities related to the achievement of organizational goals as assigned; Brings to the Office Manager/Operations Director attention when policies and procedures require update.
• Assist the Office manager/Operations Director with a multitude of items to assist the professional management of staff and smooth running of the office as asked.

Requirements:

• High school diploma or GED with concentration of courses in Secretarial Science, Associates Degree in Healthcare or Business Administration required. Bachelor's Degree preferred.
• Knowledge of Outlook, Word, Excel, Database and Power Point required; Must be flexible and able to work in stressful environment.
• At least 5 years administrative /clinic management experience; competence in applying general operational and personnel practices, accounting /budgeting principles and coordination of clinic administrative functions.

Responsibilities

Responsibilities:

• Assists the Office Manager/Operations Director on all day business operations, including accounts payable and receivables, budget analysis, staff payroll, personnel interactions, billing, email and phone communications.
• Acts as a back up to the Office Manager; Supports administrative decision and changes within the department; Ensures adequate staffing is present at all times in order to provide services in a prompt, efficient manner; Assists with the oversight of training,  directing, and coaching of staff; Assures calls are promptly answered, screened, messages are accurately recorded and distributes to appropriate personnel; Monitors and reports on activities related to the achievement of organizational goals as assigned; Brings to the Office Manager/Operations Director attention when policies and procedures require update.
• Assist the Office manager/Operations Director with a multitude of items to assist the professional management of staff and smooth running of the office as asked.

Requirements:

• High school diploma or GED with concentration of courses in Secretarial Science, Associates Degree in Healthcare or Business Administration required. Bachelor's Degree preferred.
• Knowledge of Outlook, Word, Excel, Database and Power Point required; Must be flexible and able to work in stressful environment.
• At least 5 years administrative /clinic management experience; competence in applying general operational and personnel practices, accounting /budgeting principles and coordination of clinic administrative functions.

Qualifications

• At Catholic Health Services of Long Island your well-being comes first, with comprehensive compensation and benefits; our offerings go beyond the basics. In addition to multiple medical plans, life insurance, generous paid time off and flexible spending accounts, we also offer substantial tuition reimbursement, an employer funded pension plan and several savings plan options for your future.