Warehouse Operations Supervisor - Admin

The Part-Time Operations Supervisor / Administrative Assistant provides administrative and operational support to the Warehouse teams. This role is responsible for assisting with day-to-day office functions, coordinating communication, organizing documentation, and supporting event-based operational needs. This individual will serve as a key resource to ensure efficient workflow and organization.

PRIMARY RESPONSIBILITIES:

• Provide ABI support as needed (Payroll)
• Oversee daily warehouse operations, ensuring all processes run efficiently and on schedule
• Maintain accurate inventory records through regular cycle counts and system updates
• Supervise receiving of deliveries, verifying quantities, quality, and compliance with purchase orders
• Enforce health, safety, and sanitation standards in compliance with food safety regulations
• Investigate inventory discrepancies, shrinkage, and damages, and implement corrective actions
• Collaborate with purchasing teams to maintain optimal stock levels and avoid shortages or overstock
• Monitor vendor performance, delivery timelines, and product quality
• Supervise the control of inventory of alcoholic beverages with strict accountability
• Ensure proper handling and documentation of returns, transfers, and waste
• Control access to high-value inventory and implement loss prevention measures
• Lead, train, and schedule warehouse staff, ensuring productivity and accountability
• Coordinate scheduling for warehouse
• Assist with payroll tracking and related administrative tasks
• Support event day check-in processes
• Collect and process invoices for submission and tracking
• Take notes during maintenance calls and assist with structuring follow-up actions
• Scan receipts and upload documentation to the shared drive
• Create signage and laminate materials for operational needs
• Assist in building and organizing a maintenance request system
• Organize and track incoming maintenance work orders
• Support Yellow Dog Inventory items during ongoing implementation
• Provide general administrative support for warehouse and maintenance teams
• Assist with additional operational needs as assigned
• Must be available to work nights and weekends
• Schedule will align with event calendar and operational needs
• Hours will vary based on business demands

QUALIFICATIONS

• Strong organizational and administrative skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office
• Strong attention to detail and follow-through
• Excellent communication skills
• Ability to work independently and support multiple team members
• Previous administrative or operations support experience preferred
• Skills and Abilities
• Excellent verbal, written and interpersonal skills essential
• Excellent organizational, planning, and communication skills
• Familiarity with Food Handling and related state and federal regulations required
• Able to work flexible schedules, including weekends, nights and holidays
• Strong customer service orientation
• Bilingual – English and Spanish