Section Administrator, Pulmonary & Critical Care

Department

BSD MED - Pulmonary

About the Department

The Section of Pulmonary and Critical Care Medicine has been a model of exemplary patient care, research, and post-doctoral training for more than 20 years. The 31 faculty, clinical associates and research associates along with a staff of more than 72, have devoted themselves to the pursuit of excellence in each of these important activities.

Job Summary

The Section Administrator will manage the combined administrative, financial, academic and clinical affairs of the Section of Pulmonary & Critical Care in the Department of Medicine. The Section Administrator will perform duties as the lead administrative officer for the Section including planning, coordinating and directing broad and complex financial and management functions of the Section in support of teaching, medical research and clinical care.

Responsibilities

• Serve as the primary point of accountability for the Section’s financial performance.
• Manage the implementation, direction, and policy development in areas of finance (revenue/expense management), professional fee billing, grants/contracts, human resources, facility operations, and fellowship training programs.
• Develop or direct the development of accounting systems for the section's fiscal affairs, including systems and procedures to optimize income and control expenditures.
• Provide the section chief and departmental administration with financial analysis and financial reports on a regular basis.
• Conduct or direct the content of special studies related to financial management and accounting.
• Direct the preparation of the section's operating budget. Develop estimates for staff, faculty salaries, and recovery, and all non-salary expenditures. Provide guidance and counsel to the section chief, faculty members, and departmental administration.
• Participate with faculty, physician billing offices, and the hospital to identify chargeable professional fee tests and procedures, ensures the integrity of billing data, monitor accuracy of professional fee reports, and assesses the effectiveness of billing efforts.
• Assist in the Management of Clinical Operations, including consistent and effective procedures for billing, credentialing, addressing physician compliance with regulatory requirements.
• Work with physician leaders, UCPG, BSD, and UCMC administration to address clinical operations issues affecting ambulatory practice, hospital operations, and other clinical activities.
• Manage the section's payroll/personal activities for all employees, including assisting the Section Chief with faculty members.
• Authorize new hires, terminations, lay-offs, leaves of absences, and merit increases. Establish systems that promote fair and effective recruitment, hiring, evaluation, promotion, disciplinary action and discharge practices.
• Direct and supervise the activities of the section's support staff. Hire, train, develop, conduct corrective action, and evaluate subordinates.
• Make effective recommendations on compensation and incentive payments, consistent with the Department of Medicine’s compensation plan. Participate in the recruitment of faculty members and ensure the timely and accurate processing of faculty appointments and promotions.
• Participate with the Section Chief in the development plans for future faculty and staff needs and identifies resources for their support.
• Assist the faculty in the pursuit of grants and awards to further research, education, and clinical activities.
• Communicate grant opportunities to faculty and facilitate the timely submission of grant applications.
• Participate in the development and implementation of fundraising plans. Manage activities related to section space, facilities, and equipment, including renovations, moves, maintenance, and ongoing facilities operations.
• Direct activities related to renovation or redistribution of section space and maintain appropriate records of same and ensures that activity is coordinated with the appropriate Departmental, Division, University, or Hospital office.
• Develop, implement, and administer policies and procedures and monitor compliance with university fiscal, academic, and human resources policies and procedures.
• Participate in the development, implementation, and maintenance of computer hardware and software to support the section's activities and goals.
• Ensure that systems are compatible with existing, Department, Division, and University operating systems/software.
• Facilitate the collection, compilation, and analysis of appropriate data for use in routing and special projects.
• Participate on Departmental, Divisional, and University committees.
• Establishes department priorities, allocates resources and executes strategic plans.
• Manages non-medical activities of the department(s). Advises policy development and implementation in various departmental areas.
• Performs other related work as needed.

Minimum Qualifications

• Education: Minimum requirements include a college or university degree in related field.
• Work Experience: Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.
• Certifications: ---

Preferred Qualifications

• Education: Advanced degree (MHA, MHSA, MBA, HSM) or relevant field.
• Experience: Experience with the administration of academic medicine, especially cancer services.
• Experience in an administrative/supervisory capacity within a healthcare and/or academic medical center.
• Experience at negotiating on behalf of unit in order to accomplish goals (salaries, budgets, etc.).
• Technical Skills or Knowledge: Knowledge of spreadsheet and word processing programs.
• Knowledge of financial, management and operational functions in the areas of clinical, educational and research.
• Expertise with monitoring, analyzing, and forecasting section performance using pillar KPIs such as productivity, financial, efficiency, patient satisfaction, employee engagement, and access.
• Strength developing solid financial proformas and then reviewing their accuracy for future proforma development.
• Computing skills sufficient to effectively use many diverse managerial and administrative computer applications.
• Knowledge of accounting principles.
• General knowledge of billing and collection.
• Knowledge of major federal awards and/or clinical trials operations.
• Preferred Competencies
• Expertise with monitoring, analyzing, and forecasting section performance using pillar KPIs such as productivity, financial, efficiency, patient satisfaction, employee engagement, and access.
• Expertise with the administration and finance of clinical research, including both federal trials and industry/private sponsored programs.
• Expertise liaising with partner entities such as a medical center, hospital, or service line within a highly matrixed academic organization.
• Strength developing solid financial proformas and then reviewing their accuracy for future proforma development.
• Computing skills sufficient to effectively use many diverse managerial and administrative computer applications.
• Strategic leadership skills.
• Project management skills.
• Supervisory skills.
• Knowledge of accounting principles.
• Analytical skills, including the identification of opportunities for volume growth and clinical revenue.
• Problem-solving skills, especially involving the complexities of healthcare operations.
• Decision-making skills.
• Attention to detail.
• Organizational skills.
• Quantitative skills.
• Oral and written communication skills.
• Interpersonal skills.
• Ability to work independently with a high degree of initiative.
• Ability to maintain confidentiality.
• Knowledge of spreadsheet and word processing programs.
• Knowledge of financial, management and operational functions in the areas of clinical, educational and research.
• General knowledge of billing and collection.
• Working Conditions
• Position location is primarily at the University of Chicago’s Hyde Park campus.
• The ability to work remotely more than 20% of time is not anticipated.
• Application Documents
• Resume/CV (required)
• Cover Letter (required)
• The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
• When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.
• Job Family
• Administration & Management
• Role Impact
• People Manager
• Scheduled Weekly Hours
• 40
• Drug Test Required
• No
• Health Screen Required
• No
• Motor Vehicle Record Inquiry Required
• No
• Pay Rate Type