Warehouse Bookkeeper

A warehouse bookkeeper manages the financial transactions and records specific to inventory and supply chain operations. Their primary role is to bridge the gap between physical stock management and financial reporting, ensuring that every movement of goods is accurately reflected in the company's books.

Requirements

• Inventory Tracking & Control
• Record daily transactions: Update the system with all inbound and outbound inventory movements.
• Monitor stock levels: Track minimum inventory levels and proactively propose adjustments to avoid shortages or excess waste.
• Reconcile discrepancies: Compare physical stock counts against system records to identify and resolve errors or losses.
• Apply costing methods: Use methods like FIFO (First-In, First-Out) or LIFO (Last-In, Last-Out) to accurately value goods and calculate the Cost of Goods Sold (COGS).
• Financial & Document Management
• Process invoices and vouchers: Verify the validity of warehouse delivery notes, receipts, and internal transfer notes before entering them into the system.
• Manage Accounts Payable/Receivable: Track money owed to suppliers and payments due from customers, ensuring timely processing to maintain vendor relationships.
• Bank reconciliation: Regularly match internal financial records with bank statements to ensure accuracy.
• Prepare financial reports: Generate monthly or quarterly balance sheets, income statements, and cash flow reports for management review.
• Compliance & Operational Support
• Tax declaration: Handle input and output tax declarations related to goods and warehouse activities.
• Safety & quality standards: Ensure adherence to fire safety regulations and product preservation standards to protect company assets.
• Audit assistance: Maintain organized digital and physical records to support annual financial or inventory audits.