Manager, Contracts Administration

Function:

The Manager of Contracts Administration is responsible for overseeing the life cycle of contracts that support the Design and Construction department and other internal and external stakeholders for a real estate investment trust with an investment portfolio of more than 95 hotel assets. Core functions include contract management, processes management, corporate compliance, and enterprise information systems administration.

Key Responsibilities:

• Manage the contract administration for all capital projects including preparation oversite, contract review and negotiation, and contract execution with collaboration with D&C team members and RLJ representatives.
• Identify contractual risk and recommend solutions to mitigate company exposure.
• Ensure contract compliance with company policies, regulatory requirements, and risk management standards.
• Coordinate contract review with internal legal counsel and outside counsel as needed.
• Oversee the review and processing of contract change orders and invoices with collaboration of internal and external parties.
• Review invoices in accordance with procedures and the approval policy.
• Be a Trimble and Yardi system “Super User,” which includes inputting data, troubleshooting, and maintaining data integrity.
• Continuously improve contract management process and internal procedures for efficiency.
• Assist with enterprise capital expenditure budget monitoring with contract and change order execution.
• Lead in process training of internal and external stakeholders to include 3rd party project managers and property management entities in relation to renovation and maintenance capital expenditure processes.

Requirements

• Skills and Requirements: Proficiency in managing corporate and contract compliance. Proficiency in MS Excel, Word, PowerPoint, Project and other industry related software systems.
• Proficiency with e-Builder and Yardi Voyager Software or other enterprise accounting/project management systems.
• Proficiency in developing budgets and financial modeling tools.
• Excellent analytical abilities.
• Experience leading project teams on complex projects.
• Proficiency in enterprise content management strategies.
• Good judgment and the business acumen to make well-reasoned decisions with respect to matters arising on a day-to-day basis.
• Self-motivated, goal-oriented, and results driven.
• Skilled professional with excellent interpersonal skills.
• Ability to work effectively as either a team player or independently, in a fast-paced environment while prioritizing projects to ensure timely deliverables.
• Ability to interface with legal, finance, hotel management, and construction and development professionals at all levels.
• Education and Experience
• Bachelor’s Degree required
• 5+ years of real estate industry experience preferred
• 4+ years of lodging industry experience a plus
• 3+ years of contract administration experience in a real estate, construction or procurement environment a must
• REIT experience preferred
• Work Environment: Position is based in Bethesda, MD
• Onsite in the office four days a week, with one designated remote workday