Virtual Assistant

• Virtual Assistant (Executive Support, CRM & Operations) – Remote | U.S. Hours
• Position Type: Full-Time, Remote
• Working Hours: U.S. Client Business Hours

About the Role

We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across a fast-moving business.

This is not a basic admin role — you will act as a remote operations partner, helping the client stay organized, responsive, and focused on high-value work.

If you’re someone who is organized, proactive, and reliable, this role is built for you.

What You’ll Own

• Administrative & Executive Support (Primary Focus)
• Manage calendars, meetings, and scheduling across time zones
• Coordinate calls and ensure smooth daily planning
• Draft and send professional emails, documents, and communications
• Prepare meeting notes and track follow-ups
• Data & CRM Management

Update and maintain records in:

HubSpot

Salesforce

Zoho CRM

Manage spreadsheets and operational trackers

Organize digital files in:

Google Drive

Dropbox

SharePoint

Research & Task Execution

Conduct online research:

Competitors

Vendors

Market insights

Turn research into:

Structured summaries

Presentations

• Support ad hoc and project-based tasks
• Customer & Vendor Coordination
• Respond to basic client inquiries or route appropriately
• Communicate with vendors and track outstanding items
• Ensure follow-ups are completed on time
• Operations & Project Support

Assist with:

Invoicing and expense tracking

Light bookkeeping (if required)

Update project management tools:

Trello

Asana

Notion

Monday.com

What Makes You a Strong Fit

• You are highly organized and detail-oriented
• You can manage multiple tasks without dropping the ball
• You communicate clearly and professionally
• You are proactive and don’t wait for instructions
• You are reliable, responsive, and accountable
• Required Experience & Skills

1–2 years experience as a:

• Virtual Assistant
• Administrative Assistant
• Operations Support role

Proficiency in:

• Microsoft Office
• Google Workspace (Docs, Sheets, Gmail, Calendar)
• Strong time management and multitasking ability
• Reliable internet and remote work setup

Nice to Have

CRM experience:

HubSpot / Salesforce / Zoho CRM

Familiarity with:

QuickBooks / Xero

Experience supporting:

Founders

Startups

Remote teams

Managing multiple clients or executives

What a Typical Day Looks Like

• Review calendars and inboxes, prioritize urgent items
• Schedule meetings and coordinate logistics
• Update CRM records and trackers
• Prepare documents, reports, or summaries
• Conduct research for ongoing projects
• Follow up with vendors or clients
• Send end-of-day updates and prep for next day

In short:

You ensure everything runs smoothly and nothing falls through the cracks.

• Key Metrics (KPIs)
• Tasks completed accurately and on time
• Calendar & inbox management efficiency
• No missed meetings or deadlines
• Clean, organized systems and documentation
• Strong responsiveness during working hours
• Positive feedback from clients and stakeholders
• Why This Role Stands Out
• High ownership and visibility across operations
• Exposure to multiple business functions
• Clear expectations and structured workflows
• Opportunity to grow into operations or executive roles
• Work directly with founders and decision-makers
• Interview Process
• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Task (mock inbox/calendar + research task)
• Client Interview
• Offer & Background Verification

Apply Now

If you:

• Thrive in fast-paced, remote environments
• Are organized, proactive, and detail-driven
• Enjoy supporting operations and execution

This role is a strong fit.