Administrative Assistant (Part-time)

***The expected salary range for this position is based on several factors including market, funding, candidates experience level, skills, training, and related knowledge. Our ranges are developed and published as good faith estimates for the position.***

Starting Pay Range: $20.00-$24.00+ Office Benefit Package (Parking/Remote Expenses): $65/Month subject to change

The Administrative Assistant provides professional, quality program services to the clients diagnosed with serious and persistent mental illness served by the PATH team. This individual works closely with supervisors, staff, front desk coordinators, and other administrative assistants to support operational requirements.

Hours: 20 hours per week with a flexible schedule. Must be available to attend the biweekly in-person PATH/Homeless Services team meeting on Wednesdays at 11:00 a.m. Position is hybrid with an expected onsite presence of 2-3 days per week.

Work Location: 166 4th St E Ste 200, Saint Paul, MN 55101

Responsibilities:

• Maintain accurate client records in Credible involving data entry, including: Opening/closing of client episodes
• Updating contact information
• Running reports as needed
• Assessing/reviewing documentation for accuracy
• Attaching and scanning documents
• Review insurance eligibility on a monthly basis for individuals served in the PATH program.
• Maintain MN-HMIS data entry per program requirements, review quarterly reporting for accuracy and make corrections as necessary for submittal
• Attend HMIS trainings as necessary
• Prepare, export, and provide reports as requested by manager.
• Be physically present in the office to receive deliveries and provide office support in coordination with Program Director or other administrative staff.
• Organize and maintain storage space: unpack items, sort and organize, keep track of inventory.
• Pickup, prepare and drop off company mail.
• Answer telephone and attend to client and staff issues in a timely and courteous manner. Ensure phone is answered and messages are attended to during business hours.
• Actively participate in team meetings.
• Facilitate organization and clear communication of team needs.
• Provide coverage and assistance to other teams as needed.
• Maintain a pattern of regular work hours.
• Participate actively in on-going professional growth and development; maintain appropriate professional behavior and participate in supervision as needed.
• Follow data privacy practices and HIPAA.
• Other duties as assigned.

Requirements

• High School diploma or equivalent.
• Knowledge of office management with good clerical and organization skills.
• Knowledge of Microsoft Office products.
• Preferred
• 2-year Associates degree