PIZ Administrative Assistant

Position Summary

Contributes to the efficient daily operation of the School District by performing a variety of secretarial and administrative duties. Maintains professionalism in all interactions with internal and external customers.

NSBSD Pedagogy

Essential Functions

Maintains complete and accurate personnel records, including benefits paperwork, personnel action forms, tax forms, incident reports, and new hire onboarding documents.

Coordinates and reviews payroll, including weekly timesheets, vacation/leave requests, FMLA, and direct deposits.

Monitors, maintains, and distributes inventory of supplies and equipment.

Assists Principal, teachers, and activity advisors with budgeting and purchasing; completes purchase orders; and manages cash received for student activities.

Maintains complete and accurate records of student attendance, medical and clinical files, report cards, and after-school activities; responds to questions and requests for information in a professional and timely manner.

Serves as liaison to community members; collaborates with families and teachers to resolve student attendance and behavior issues.

Maintains and updates school calendar and social media pages.

Assists with coordinating parent/teacher conferences, community outreach activities, elder classroom visits, online and in-person classroom visitors, science fairs, spelling bees, and other community engagement activities.

Assists with preparation of facilities and materials for conferences and meetings.

Assists with classroom, lunch, and library monitoring as necessary.

Composes and reviews memoranda, letters, and other correspondence.

Builds and fosters effective working relationships with others.

Enhances professional development and maintains knowledge by attending seminars, educational workshops, classes, and conferences.

Contributes to a team effort to achieve goals and deliver successful outcomes.

Performs other related duties, consistent with the scope, level, and minimum qualifications of the position, as assigned.

The duties of this position are not limited to those set forth above. The incumbent will perform such functions, duties and assignments as directed by supervisor and consistent with ability, background and expertise.

Requirements

Minimum Qualifications

• High school diploma or GED.
• Four (4) years of progressive administrative work experience.
• Experience with Inupiaq language, history and culture preferred.
• A combination of relevant education and related work experience may be considered.
• Valid driver’s license is required when operating a vehicle for work-related purposes.
• Must successfully complete pre-employment requirements.
• Knowledge, Skills, and Abilities
• Knowledge of: Goals, objectives, functions, policies, procedures, and responsibilities of the North Slope Borough School District.
• Applicable laws, codes, regulations, and requirements.
• Records management practices.
• Basic accounting and intermediate arithmetic.
• Inventory management.
• Skill in: Reading, reviewing, preparing, and analyzing operational reports, contracts, minutes, resolutions, ordinances, and other business-related documents.
• Analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.
• Preparing comprehensive, concise, and accurate reports and plans.
• Correct English usage, grammar, spelling, and punctuation.
• Office software and industry-related applications, including spreadsheets, databases, and industry-related applications in a Windows environment.
• Ability to: Maintain confidentiality.
• Communicate effectively both verbally and in writing, individually and in groups, and with staff and the public.
• Establish and maintain professional relationships with individuals of varying social and cultural backgrounds, including the public and co-workers and at all levels of the organization.
• Adapt to varying conditions, analyze situations, and adopt appropriate courses of action.
• Demonstrate professionalism at all times and demonstrate tact and sensitivity in tenuous situations.
• Handle multiple tasks and meet deadlines.
• Work independently with minimal supervision, as well as cooperatively in group/team settings.
• Make solid decisions and exercise independent judgment.
• Work in a fast-paced environment and meet deadlines.
• Physical/Emotional Demands, Work Environment, Equipment Usage
• Work Environment: Work is generally performed in a school office environment with a moderate noise level. Work occasionally involves exposure to hazardous materials; high risk/potentially dangerous situations; infectious diseases; dust, fumes, airborne particles, and/or allergens; and hostile or violent individuals. Evening and/or weekend work may be required. Tight time constraints and multiple demands are common.
• Physical/Mental Requirements: While performing the duties of this job, the employee regularly is required to sit; stand; walk; use hands to manipulate, touch, or grasp objects and materials; reach with hands and arms; and communicate effectively. The employee occasionally is required to climb or balance; stoop, kneel, crouch, or crawl; and lift/move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.
• Equipment, tools, and materials: Tools used in performing the essential functions of the job: copier, laminator, vehicle, fax machine, telephone, computer, general office supplies and equipment, word processing software, presentation software, PowerSchool, Zoom, Tyler software, adding machine.
• This list of duties, responsibilities, and working conditions is illustrative only, and is not all-inclusive