Accounting & Finance Coordinator - Rochester, NY

Cornell Cooperative Extension of Monroe County has an opening for a full-time Accounting & Finance Coordinator working on-site from the Rochester, NY office.

The Accounting & Finance Coordinator is responsible for coordinating and performing the day-to-day accounting and financial operations of Cornell Cooperative Extension of Monroe County. The position ensures accurate financial recordkeeping, timely processing of financial transactions, budget monitoring, financial reporting, and compliance with established Cornell University and CCE financial policies and procedures.

This position will work closely with the WSBN regional Lead Finance Manager to ensure the financial needs of the association and staff are met in a timely and efficient manner.

REQUIRED QUALIFICATIONS

• Associate’s degree in accounting or closely related field. GED/High School Diploma plus 1-year transferrable program/functional experience may substitute.
• Two years of experience in a financial, bookkeeping, or accounting position or equivalent combination of experience and education.
• Ability to meet travel requirements associated with this position.
• Ability to meet acceptable background check standards.
• Ability to work flexible hours, which may include evenings and/or weekends, as appropriate.
• Ability to clearly communicate (speak, read, and write proficiently) in English.
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Knowledge of FASB (Financial Accounting Standards Board) and GAAP (Generally Accepted Accounting Principles) Standards.
• Commitment to learn Cornell-specific accounting software.
• Knowledge of accounting principles, procedures, and practices.
• High level proficiency with Microsoft Office Suite (including but not limited to Outlook, Word, and Excel).
• Ability and willingness to work as part of a team with finance staff, Cornell University, and Association staff.
• Demonstrated ability to communicate effectively, clearly, and tactfully through verbal, written and electronic methods.
• Ability to ensure confidentially of information relating to financial and sensitive matters at all times.
• Ability to follow and interpret instructions furnished in written, oral, diagram or schedule form.
• Ability to prepare and maintain accurate, error-free financial and statistical records.
• Ability to read, analyze, and interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to solve problems and deal with a variety of variables in situations where only limited standardization.
• Demonstrated ability to organize, manage and prioritize multiple tasks, deadlines, requirements, and priorities to complete work in a timely manner and within established deadlines.
• Demonstrated experience in budget preparation and management, accounts receivable/payable tracking, expense/revenue tracking, cash flow tracking, reconciliation, reporting, compliance, and grants/contracts management. Ability to work in a typical office environment which may include lifting, moving, and/or transporting office supplies, work related materials, and equipment with or without accommodation. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals to perform the essential functions.

PREFERRED QUALIFICATIONS

• Bachelor’s degree in Accounting and experience with non-profit finance is desirable.
• Experience with sophisticated financial software and web interfaces (i.e.: Accumatica, Kuali, FIDO, Workday, etc.) and non-profit accounting
• Ability and willingness to use learn and effectively use new technologies and systems.
• Experience in budget preparation and management, accounts receivable/payable tracking, expense/revenue tracking, cash flow tracking, reconciliation, reporting, compliance, financial statement preparation.
• ESSENTIAL FUNCTIONS
• Administrative Direction - 10%
• Assist with developing Association financial strategies that adhere to all applicable laws, regulations and CCE guidelines for compliance, utilizing the SBN Finance Manager for high-level guidance and recommendations.
• Assist with the planning for administrative staffing needs.
• Work collaboratively with program staff and Executive Director to prepare budget requests and budget modification requests, including the preparation and coordination of comprehensive annual budget for presentation and submittal to appropriate staff, Association Finance Committee, Board of Directors, and County Budget Office.
• Assist Supervisor and program staff to plan for, develop, and implement grants/contracts as needed in a professional, cooperative, and supportive manner at all times.
• Administrative Management - 25%
• Assist with management and monitoring of budgets, expenditures, revenues, etc. ensuring the adherence to various internal and external regulations, e.g., GAAP regulations and Cornell Accounting Procedures.
• Monitor state and federal appropriations received through Cornell University.
• Ensure payments, petty cash and other financial transactions are processed accurately and timely.
• Ensure compliance with established cash handling and recording procedures.
• Ensure periodic physical inventories of the Association’s fixed assets are complete.
• Audit records for financial discrepancies and potential issues and concerns, identify possible solutions, and work with Executive Director and WSBN Finance Manager to resolve.
• Assist in preparing budgets, work with the Executive Director and staff in all matters pertaining to budget changes and all program & administrative financial requirements in a professional, cooperative, and supportive manner at all times.
• Monitor grant/contract expenditures and revenues, ensuring adherence to various internal and external regulations.
• Administrative Coordination/Operation - 60%
• Serve as designated initial “Point of Contact” for local Association staff finance questions.
• Serve as designated local “Point of Contact” for WSBN Lead Finance Manager.
• Perform accounting functions according to association policy (FORM codes) including, but not limited to:
• A/P vouchering/entry into accounting software.
• A/P check payments – process checks after proper authorization and verification with appropriate staff.
• A/R invoice creation/entry into accounting software.
• A/R cash receipts entry.
• Post sub-ledger batches to general ledger.
• Maintain daily cash receipts entry.
• Maintain petty cash, including monthly reconciliation summarizing departmental breakdown, prepare disbursement voucher.
• Reconcile monthly bank statements for all Association accounts.
• Maintain subsidiary journal for Fixed Assets based on physical inventories.
• Prepare and submit fiscal year-end financial reports and subsidiary ledgers to Cornell University Extension Administration.
• Prepare internal and external reports; acquire and maintain file documentation for funders according to the grant/contract guidelines and stipulations.
• Procure certificates of insurance; determine disability and indirect costs as required for grant budget development as requested.
• Prepare financial statements and reports including monthly, quarterly, and annual financial statements/reports.
• Reconcile and record monthly Cornell University billing for payroll and expenses. Ensure timely payment of the Cornell monthly operating statement by ordering ACH transfer by the deadline date.
• Record State and Federal appropriations received through Cornell University and make necessary adjustments to salary account distributions.
• Attend and participate in Association Board or committee meetings, as assigned.
• Collaborate with WSBN Finance staff and HR One with regard to unemployment claims and verification.
• Maintain association staff benefit/leave time records and accruals related to vacation, sick, and personal time in an accurate and timely manner.
• Maintain a strong connection to, and be an active participant with, the Western Region Shared Business Network (WSBN) Finance Manager to meet WSBN obligations.
• Maintain confidentiality of all information and data collected, accessed, and/or maintained.
• Provide direct support at the front desk as needed and assigned.
• Maintain pleasant relationships with the public through a variety of contacts – walk-in office visitors, telephone, e-mail, and written correspondence. Direct callers and visitors and/or provide basic information about programs and events in a professional and courteous manner at all times.
• Prepare and submit accurate expense reports, mileage reports, receipts/supporting documentation, and/or vouchers in a timely manner per established policy and procedures.
• Maintain confidentiality of all information and data collected, accessed, and/or maintained.
• Provide data and information to assist with preparation of reports, impact statements, and success stories for funders, advisory committees, Board, and others as requested.
• Transport self and/or program materials/resources necessary for performing position responsibilities.
• Professional Improvement - 5%
• In cooperation with the Supervisor, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.
• Participate in all required orientation, training, and/or in-service meetings and events as scheduled/required.
• Health and Safety - Applies to all duties and functions
• Support the association to maintain a safe working environment.
• Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard.
• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
• Policy and Other Duties as Assigned - Applies to all duties and functions
• Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Cooperative Extension programs and other duties as assigned.
• Conduct all programming and activities in accordance with applicable federal, state and local laws and regulations.
• Aware of, and adheres to, established Cornell Cooperative Extension Association policies, procedures, processes and Skills for Success.
• Represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials and the general public in a professional manner at all times.
• Perform all assigned duties in a professional, timely, and accurate manner.
• Maintain regular and predictable attendance and punctuality.
• ______________________________________________________________________________
• POSITION DETAILS
• Expected Weekly Hours: 40 hours per week (Full-Time)
• Wage:   $27.00 to $29.00 per hour commensuarate with experience.
• Location: Rochester, NY
• Remote Status: Remote work is not available .

Job Title:

Association Finance Coordinator Level:

005 Pay Rate Type:

Hourly Company:

Contract College Contact Name:

Kimberly Amey

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.

Notice to Applicants: Please read the required Notice to Applicants statement . This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.