Project Management specialist

The Company:

Faraday Future (FF) is a California-based embodied artificial intelligence ecosystem company, leveraging the latest technologies and world’s best talent to realize exciting new possibilities in mobility and robotics. We’re producing user-centric, technology-first vehicles and robots to establish new paradigms in human-AI interaction. We’re not just seeking to change how our cars and robots work – we’re seeking to change the way we drive and interact with machines.

At FF, we’re creating something new, something connected, and something with a true global impact.

Your Role:

The Project Management specialist will be responsible for the daily administrative and operational efficiency of the EAI R&D department. This role is pivotal in ensuring smooth internal collaboration, high-quality meeting execution, and rigorous tracking of cross-functional actionable items. The ideal candidate is highly organized, detail-oriented, and capable of fostering seamless communication within a fast-paced, cutting-edge AI and robotics environment.

Key Responsibilities:

• Meeting Organization & Facilitation: Schedule, coordinate, and organize routine and ad-hoc department meetings, technical reviews, and cross-functional alignments, managing calendar logistics across multiple time zones.
• Meeting Minutes & Documentation: Attend key departmental meetings to capture high-quality meeting minutes, ensuring complex technical discussions and strategic decisions are documented accurately and clearly.
• Action Item & Task Tracking: Establish and maintain robust tracking mechanisms for all department action items and deliverables; proactively follow up with owners to ensure tasks are completed on schedule.
• Internal Coordination & Execution: Act as a central communication bridge within the EAI department and with other corporate functions (HR, Procurement, Finance, etc.) to streamline daily operational workflows and drive internal execution.
• Departmental Support: Assist leadership in gathering data, preparing operational reports, and managing departmental onboarding processes for new team members.
• Basic Qualifications: Experience: 2+ years of experience in project management, PMO, executive assistant, or departmental operations roles, preferably within a fast-paced technology, AI, or automotive company.
• Education: Bachelor’s degree in Business Administration, Communications, Management, or a related field.
• Organizational Skills: Exceptional organizational and multi-tasking abilities, with a proven track record of managing details and executing tasks under tight deadlines.
• Communication: Fluent in both English and Mandarin (written and verbal) to support seamless global collaboration and documentation.
• Tools Fluency: Proficiency in office productivity suites (Google Workspace, Microsoft Office) and project management tools (e.g., Jira, Confluence, or similar).
• Adaptability: Comfortable working in a dynamic, rapidly evolving entrepreneurial environment with ambitious goals.

Preferred Qualifications:

• Familiarity with the tech terminology of Artificial Intelligence, Robotics, or Autonomous Driving.
• Experience in establishing operational workflows or PMO tracking systems from scratch.
• Experience in using AI tools like Claude.