AI Solutions Specialist

Job Title

AI Solutions Specialist

Agency

Tarleton State University

Department

AI / Ed Technology

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of AI Solutions Specialist in the Department of AI & Educational Technology . As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond.

Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco , along with a robust online community that extends our reach even further.

At the heart of it all is Stephenville , where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.

No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.

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Important Immigration Information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Tarleton State University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Tarleton State University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

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The AI Solutions Specialist supports the adoption, education, and effective use of institutionally approved artificial intelligence (AI) technologies across the university. This position serves as a resource for faculty and staff by providing consultation, training, documentation, and guidance that promotes responsible and effective integration of AI into teaching, learning, research, and administrative operations.

Working collaboratively with university stakeholders, the AI Solutions Specialist helps identify opportunities to leverage emerging technologies, develops educational resources, evaluates practical applications, and assists users in building confidence with AI-enabled tools and workflows. The position contributes to institutional innovation by encouraging thoughtful technology adoption while supporting established university priorities, policies, and governance.

This is an entry-level professional position designed to grow alongside the university's evolving use of AI and emerging technologies. Serves as Campus Security Authority (CSA).

In office position located at the main campus in Stephenville, Texas with normal work hours of Monday to Friday; 8am to 5pm or as work requirements indicate.

Essential Duties and Responsibilities

Develop and deliver training opportunities introducing faculty and staff to institutionally approved AI technologies.

Create user guides, knowledge articles, instructional materials, demonstrations, reusable prompts, templates, and other educational resources.

Promote AI literacy through workshops, presentations, one-on-one consultations, and group training sessions.

Support faculty and staff in developing the knowledge and confidence to effectively utilize AI technologies.

Encourage the responsible, effective, and appropriate use of AI technologies in accordance with university guidelines and best practices.

Consult with university departments to identify opportunities for incorporating AI technologies into teaching, learning, research, and administrative workflows.

Assist users in evaluating AI capabilities that improve productivity, collaboration, communication, and operational efficiency.

Recommend institutionally approved AI solutions that align with university needs and objectives.

Remain current on emerging AI technologies and trends relevant to higher education.

Assist with pilot initiatives, proof-of-concept activities, and evaluations of emerging technologies.

Document findings, recommendations, best practices, and training resources to support continuous improvement.

Collect feedback and adoption metrics to improve user engagement and technology enablement efforts.

May provide guidance, training, and work direction to student employees supporting AI initiatives and related technology services.

Perform other duties as assigned.

Minimum Qualifications

• Required Education & Experience
• Bachelor's degree from an accredited institution or equivalent combination of education and experience.
• Two (2) years of experience supporting, implementing, or training users on technology solutions
• Required Knowledge, Skills, Abilities & Competencies
• Strong written, verbal, and interpersonal communication skills.
• Demonstrated ability to learn and apply emerging technologies.
• Ability to explain technical concepts to users with varying levels of technical proficiency.
• Strong organizational, customer service, and problem-solving skills.
• Ability to maintain the security and integrity of critical infrastructure, which may include communications systems, computer networks and systems, cybersecurity systems, electrical grid, hazardous waste treatment system or water treatment system.

Preferred Qualifications

• Higher education experience.
• Experience delivering technology training or professional development.
• Familiarity with generative AI technologies and practical applications.
• Experience creating instructional materials, knowledge articles, or end-user documentation.
• Experience supporting technology adoption or organizational change initiatives.
• Knowledge, Skills, and Abilities
• Knowledge of emerging AI technologies and trends.
• Ability to evaluate technology solutions and communicate recommendations.
• Ability to facilitate technology adoption through education, consultation, and collaboration.
• Commitment to continuous learning and professional development.
• Understanding of responsible and ethical AI use within a higher education environment.
• Ability to build positive working relationships across diverse university constituencies.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• Completed online application
• Cover Letter / Letter of Interest addressing qualifications
• Curriculum Vitae or Resume
• At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered.  Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.  Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.