Administrative Coordinator Cardiology Administration

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Day (United States of America)

Location

211 E Chicago

Job Description

Oversees and coordinates the work efforts of the department to ensure a productive work environment.

Completes and documents new employee orientation, time cards and attendance records, check requests, and other such personnel and administrative duties and responsibilities as assigned by the department Manager.

May assist the department Manager in recruiting staff and filling vacancies. Completes necessary requisitions and related documentation consistent with Hospital policies and procedures.  Keeps department Manager informed of all personnel issues that may affect department operations and takes appropriate action to address staffing issues. Provides feedback to department Manager on performance appraisals.

Acts as the primary resource for problem solving for the department Manager.  Identifies goals and objectives for performance improvements that are needed in order to provide the best patient care.

Identifies and addresses the continuing education/ training needs of staff, taking advantage of Hospital- based programs where appropriate.

Handles day-to-day office tasks such as ordering supplies, ensuring that office equipment is in good working condition, and assists staff with resolving problems or issues “of the moment”.

Monitors cost center accounts when assigned by the department Manager consistent with approved budgets.  Informs department Manager of variance situations, taking appropriate action to correct errors and/or follow-up with Medical Center and staff to resolve questions or concerns.

Collaborates with the department Manager in the development of cost center operating and capital budgets.  Completes all necessary budget forms and correspondence for review and approval by the department Manager.

Assists with the selection of office equipment, furniture, and computer hardware/ software.  Prepares and submits requisitions to initiate purchase and installation obtaining necessary approvals as required.  Monitors overall process to ensure timely receipt and/or installation.

Coordinates recruitment activities in conjunction with the department Manager. Completes and processes necessary forms and requisitions.  Monitors overall progress of recruitment activities and takes appropriate action to address questions or concerns that may develop.

May oversee and/or utilize the assistance of lower level clerical support staff.

Performs job functions adhering to service principles with customer service focus of innovation, service excellence and teamwork to provide the highest quality care and service to our patients, families, co-workers and others.

Other job functions as assigned.

Minimum Responsibilities:

High School diploma or equivalent.  Associate degree preferred or equivalent educational courses.

Three (3) years general office or secretarial experience that includes one year of mid-level management support required.  Hospital experience preferred.

One (1) year office supervisory experience in a hospital office setting strongly preferred. Experience with major project management and planning preferred.

Excellent leadership skills, ability to work with teams, excellent written and verbal communication and organizational skills, analytical ability, understanding of data management and data analysis.

Extensive knowledge and experience working with Microsoft applications such as Microsoft Word, Excel, and PowerPoint with the ability to operate standard office equipment (examples:  photocopy machine, facsimile machine, calculator, etc.).  Ability to type at least 40 wpm is preferred.

Education

High School Diploma/GED (Required)

Pay Range

$24.00-$39.24 Hourly

At Lurie Children’s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position.

Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children’s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following  link to learn more about our benefits.

Benefit Statement

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Employer contribution toward Health Savings Account
• Flexible Spending Accounts
• Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
• 403(b) with a 5% employer match

Various voluntary benefits:

• Supplemental Life, AD&D and Disability
• Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children’s facilities
• Discount purchasing program
• There’s a Place for You with Us

At Ann & Robert H. Lurie Children’s Hospital of Chicago and its affiliates (collectively “Lurie Children’s”), we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints — recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond.

We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.

Lurie Children’s and its affiliates are equal employment opportunity employers.  We value diversity and are committed to creating an inclusive environment for all employees.  All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.

For questions about how to request an accommodation please contact: employeehealth@luriechildrens.org

AI Notice

Lurie Children’s utilizes certain AI-enabled features within our recruiting platform to support candidate engagement and assist recruiters in identifying and prioritizing applicants whose experience aligns with job requirements. All employment decisions are made by individuals.

It is a civil rights violation with respect to recruitment, hiring, promotion, or employment for an employer to use artificial intelligence that has the effect of subjecting employees to discrimination on the basis of protected classes under the Illinois Human Rights Act or to use zip codes as a proxy for protected classes.

For questions about the use of artificial intelligence in this process or any additional support, please contact: peoplequestions@luriechildrens.org