HR Coordinator

Job Description:

1.0  Position Objective:

The Human Resources Coordinator supports the daily operations of the Human Resources department through accurate administration of employee records, timekeeping and payroll support, recruiting coordination, onboarding, benefits and leave documentation, training records, and employee communications. This position serves as an accessible first point of contact for routine employee inquiries, ensures timely follow-through, and escalates complex or sensitive matters to the HR Generalist or HR Manager.

The Coordinator contributes to an organized, compliant, and positive employee experience.

2.0  Essential Functions :

HR Administration & Employee Support

Maintain accurate and confidential personnel, medical, training, and electronic HR records in accordance with company policies, record retention requirements, and applicable regulations.

Administer employee access badges and maintain visitor and temporary employee access records to support facility access and security requirements.

Coordinate and administer Personal Protective Equipment (PPE) programs, including employee uniforms, safety shoes, and safety glasses, ensuring timely distribution, documentation, and compliance with established requirements.

Prepare and distribute company-wide written communications, including memos, monthly newsletters, HR announcements, and bulletin board updates.

Maintain HR bulletin boards, forms, templates, and employee-facing communications to ensure information is current, accurate, and accessible.

Process routine employee status changes, employee offboarding checklists, and employment verification requests in accordance with established HR procedures and approval processes.

Payroll

Review Dayforce time and attendance records, identify missing punches or exceptions, and follow up with supervisors and employees before payroll deadlines.

Support biweekly payroll preparation, payroll changes, deductions, and routine reporting; escalate discrepancies to the appropriate payroll or HR contact.

Maintain accurate documentation of approved timekeeping corrections and recognition payments.

Recruiting, Staffing & Onboarding

Coordinate interview schedules, candidate communications, and recruiting workflow updates in Workday.

Assist with pre-employment background checks, drug screening, and temporary staffing agency communications under HR direction.

Prepare onboarding materials, coordinate orientation and IT/access setup, and complete and retain required new-hire documentation, including Form I-9 in accordance with company procedures.

Support new-hire orientation and guide employees to benefit enrollment resources; track 30-, 60-, and 90-day check-ins.