Construction Project Coordinator

It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time.

Position Overview

This role is responsible for coordinating and supporting both the general planning design and development workflow for company-owned locations across the country, as well as the communication between the Real Estate and the Construction Departments with guidance and general oversight from the VP of Design & Construction.

Key Result Areas

Assist Construction Managers and Construction Team on new shop projects:

Schedule, host, and take notes in meetings with Construction Managers, architects, civil engineering firms, signage vendors, Landlords, and/or Developers, as needed

Understand the organization, operation, and processes of the Construction Department to successfully accomplish assigned responsibilities

Update projects in project management software (Lucernex), including: project notes, construction schedules, uploading and maintaining all records/files/plans provided to you by the Construction Manager

• Schedule, host, and take notes in meetings with Construction Managers, architects, civil engineering firms, signage vendors, Landlords, and/or Developers
• Ensure Construction Managers complete budget creation milestones for projects (and upload to project management software)
• Assist with tracking various reports and surveys from vendors for projects
• Assist with creating reports in project management system for Construction Manager and Construction Team
• Receive, review, and compile close out documents for each project

Field the Construction Department emails with acknowledgment of receipt within 24 hours, Monday-Friday, and serve as the resource for responding, answering, and connecting with the appropriate person or department:

• Prepare written and verbal correspondence for projects as needed
• Work with Construction Managers on documenting and announcing new shop turnovers to all of HQ
• Assist with ordering banners from internal departments and outdoor furniture from vendors for new shop projects
• Update internal Grand Opening tool for tracking new shop completion
• Work with internal Finance team to research invoice-related questions
• Assist with processing payments to Landlords or Developers for new projects as needed

Coordinate and serve as a resource for the Site Acquisition Managers and Construction Managers:

• Assist with minutes/notes for department meetings, as needed
• Assist the Construction Leadership teams with various administrative assignments and reports, as needed
• Assist with supporting 1-2 Construction Managers
• Respond to general inquiries from other departments within 48 hours
• Act as a liaison between Construction and Real Estate, Legal, and Field Operations teams and provide project updates or information as needed
• Collaborate with other Construction Admin team members regarding ongoing process and procedural changes and improvements
• Assist internal audit teams by providing any/all necessary construction-related support as requested
• Assist Construction Managers and other team members with project applications and paperwork as needed
• Supporting contract execution alongside the CM (follow up internally and elevating issues)
• Collaborate as a group (team) with other Project Coordinators, Construction Managers, Directors, and VP of Construction as required
• Other duties as assigned

Skills

Collaboration

Communication

Coordination

Detail-Oriented

Organization

Problem Solving

Teamwork

• Technology Qualification
• Time Management
• Job Qualifications
• Associates degree or equivalent experience, required
• 1-2 years of administrative and coordination experience in a broad scope involving decision-making, team coordination, and extensive workflow management

Location Requirement:

This role is located in the Greater Phoenix area. This position is required to be in office 4 days per week (Mon-Thurs); Fridays are optional remote work days.

• Physical Requirements
• In-Office Environment: Must be able to work in a busy, crowded, and loud office with frequent distractions and interruptions
• Must be able to collaborate in-person with occasional impromptu in-person meetings
• Office Conditions: Adaptability to typical office conditions, which may include exposure to air conditioning, heating, artificial lighting, and varying noise levels
• Mobility : Ability to sit, stand, reach, twist, stretch, and work at a desk for long stretches.  Must be able to occasionally move or lift office items up to 25 pounds

Hearing Requirements: Hearing must be sufficient or correctable to ensure clear understanding of spoken information, including participating in virtual meetings and phone calls. Use of hearing aids or other assistive devices is acceptable if needed.

Reading and Writing Proficiency: Ability to read and write in English is essential for processing documents, drafting reports, and following up on necessary actions. Proficiency in written communication is required to handle job-related tasks effectively.

Vision Requirements: Vision must be adequate or correctable to perform essential job duties, such as reading documents on a computer screen and using other visual tools. Use of corrective lenses or other measures to meet visual requirements is expected if needed.

Technology Proficiency: Must be proficient in operating a computer and other office productivity tools such as printers, scanners, and collaboration software.

Effective Communication: Must possess strong verbal and written communication skills to interact effectively with team members, clients, and other stakeholders via email, video conferencing, and other in office communication tools.