Student Records Specialist - Student Services & Records

Hello, Thank you for your interest in career opportunities with the University of Mississippi Medical Center.  Please review the following instructions prior to submitting your job application:

Provide all of your employment history, education, and licenses/certifications/registrations.  You will be unable to modify your application after you have submitted it.

You must meet all of the job requirements at the time of submitting the application.

You can only apply one time to a job requisition.

Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.

Applications must be submitted prior to the close of the recruitment. Once recruitment has closed, applications will no longer be accepted.

After you apply, we will review your qualifications and contact you if your application is among the most highly qualified. Due to the large volume of applications, we are unable to individually respond to all applicants. You may check the status of your application via your Candidate Profile.

Thank you, Human Resources

Important Applications Instructions:

Please complete this application in entirety by providing all of your work experience, education and certifications/ license.  You will be unable to edit/add/change your application once it is submitted.

Job Requisition ID:

R00050046

Job Category:

Professional and Technical

Organization:

Assoc Dir-Enrollment Services-Student Records

Location/s:

Main Campus Jackson

Job Title:

Student Records Specialist - Student Services & Records

Job Summary:

The Student Records Specialist is responsible for identification of new issues and/or customers presented to the office of student records and registrar. Determines the scope, urgency, and significance of issues and routes them for the most appropriate resolution. This position requires a broad knowledge of UMMC admissions policies. Acts as liaison for receipt of fees from customers and subsequent placement with the accounting office.

Requires independent judgment and knowledge on the part of the specialist in the managing of various documents, including the identification, verification, and electronic cataloguing.

Education & Experience

Education and Experience Required:

Degree (Bachelor’s or Associate’s)

Certifications, Licenses, or Registration required:

N/A Knowledge, Skills & Abilities

Knowledge, Skills, and Abilities:

Superior oral and written communication skills.  Exceptional time management, multi-tasking and interpersonal skills.  Ability to function professionally under stress and meet deadlines.  Knowledge and understanding of typical computer systems, tools and programs as well as data research, storage and retrieval.  Ability to work effectively in a team environment.

Responsibilities

• Makes independent decisions on requests and other issues regarding student records and the client admission process (following generally established standards).
• Verifies education and training of current and former students and provides requested documentation.
• Catalogues all transcripts received electronically and oversees distribution of same to admissions counselor.
• Provides support as needed to director of the area.
• Collects fees from clients for services rendered and deposits those funds with the accounting office.
• The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.
• Physical and Environmental Demands
• Requires frequent activities subject to significant volume changes of a seasonal/clinical nature, constant work produced subject to precise measures of quantity and quality, occasional bending, frequent lifting and carrying up to 25 pounds, frequent climbing, frequent crouching/stooping, occasional kneeling, frequent pushing/pulling, frequent reaching, frequent sitting, frequent standing, frequent twisting, and frequent walking.(occasional-up to 20%, frequent-from 21% to 50%, constant-51% or more).
• Time Type: Full time
• FLSA Designation/Job Exempt: No
• Pay Class: Hourly
• FTE %: 100
• Work Shift: Day