Sourcing Specialist II - Financial Operations

Summary

In the role of Sourcing Specialist II will be responsible for the review and execution of routine procurement documents (PO’s, SPO’s, RQs) for an assigned group of spend categories, meeting with departmental customers to assess their needs; and sharing sourcing related agreements and supplier relationships with departmental customers to help facilitate issues, questions or concerns to help drive compliance and improve their purchasing experience. Must maintain a customer-centric, supportive and collaborative purchasing environment.

Primary Responsibilities

Review requisitions, purchase orders, and procurement documentation to ensure compliance with MCW policies and procedures, IRS regulations, applicable external requirements, and audit standards. Execute purchasing transactions and maintain accurate documentation to support audit and compliance activities.

Collaborate with departmental customers and suppliers to understand business requirements, identify appropriate sourcing solutions, and coordinate supplier demonstrations, presentations, and events as needed.

Support strategic sourcing initiatives across assigned spend categories, including developing and executing RFIs, RFPs, and RFQs; creating evaluation matrices; leading negotiations, and overseeing contract implementation. Communicate sourcing outcomes and contract award to stakeholders

Participate in Supplier Business Reviews for assigned spend categories, providing the voice of the customer to ensure supplier alignment with MCW needs and expectations.

Evaluate and administer cooperative purchasing agreements on behalf of MCW, including conducting market and pricing analyses to ensure competitive and cost-effective procurement decisions.

Identify opportunities to standardize products, services, and supplier relationships in alignment with strategic sourcing objectives and procurement best practices.

Resolve supplier-related quality, service, pricing, and delivery issues on behalf of stakeholders.

Develop and maintain a thorough understanding of MCW procurement policies and procedures to effectively advise departments and support compliance.

Assist in identifying, developing, and implementing process improvements that enhance purchasing efficiency, effectiveness, and user experience.

Promote awareness and utilization of approved contracts and preferred supplier agreements across the MCW community to maximize value and compliance.

Provide cross-functional support and backup coverage for Purchasing and Sourcing team members.

Other duties as assigned.

Knowledge – Skills – Abilities

Demonstrate strong critical thinking, analytical, and problem-solving skills with the ability to independently evaluate information, develop innovative solutions, draw meaningful conclusions.

Strong organizational and time-management skills with the ability to prioritize competing demands, manage multiple projects, and maintain focus on key objectives.

Proven ability to work independently, exercise sound judgment, and manage workload effectively while consistently delivering high-quality results.

Ability to build collaborative relationships and work effectively with diverse stakeholders across departments and organizational levels.

Exceptional verbal and written communication skills, including the ability to actively listen, influence stakeholders, facilitate discussions, and negotiate effectively with suppliers and business partners.

Confident and effective presenter with the ability to engage departments, end users, suppliers, and leadership to gather requirements, facilitate sourcing initiatives, and communicate category strategies, recommendations, and outcomes.

Qualifications

• Appropriate experience may be substituted on an equivalent basis.
• Minimum Required Education:            Bachelor’s Degree
• Minimum Required Experience:          5 years in purchasing/ sourcing or analytics.
• Preferred Experience:                          7-10 years’ experience in sourcing and purchasing initiatives, managing spend categories, supplier relationships, and departmental needs. Working in higher education is beneficial. Experience in a decentralized or central-led environment is beneficial.
• Sensory Acuity
• Ability to detect and translate speech or other communication is required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.
• Why MCW?
• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.
• For a brief overview of our benefits see: Benefits Overview
• For a full list of positions see: MCW Careers
• At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website .
• MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination: The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.