Yale Quantum Institute Managing Director

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Overview

The Yale Quantum Institute is the quantum science and engineering flagship at Yale and executes the vision of the university for quantum research and education at Yale. The Managing Director spearheads and implements the University Science Strategy Committee recommendations for quantum science and engineering, in partnership with the YQI Director, Deputy Directors and Executive Committee, and reports to the YQI Director and the Vice Provost for Research.

The Managing Director is responsible for managing the planning, workflow, and daily operations of the Institute. Broad areas of responsibility include: Overall Management, Daily Operations, Development, External Relations, Visibility and Communications, Strategy, Conference Organization, and Financial Planning.

Leadership: Execute the mission of the institute and represent the YQI to internal and external constituencies to help raise the academic profile and prestige of the Institute. Duties include drafting and applying institute policies, managing faculty membership, tracking quantum research at Yale, and advising the institute director and the provost office on the composition of the Institute Advisory Board.

Management: Responsible for the planning and oversight of the successful day to day operations of the Institute. Areas of responsibility include administration, development / fundraising, outreach, visibility and communications, organization of conferences and other programs, and financial oversight.

Education: Identify gaps in education in quantum science, and develop or organize educational content (certificates, courses, workshops, professional development). Chair the YQI Fellowship search committee and supervise and advise the Yale Undergraduate Quantum Computing Club Board.

Outreach: Respond to requests from Yale University (e.g., Provost office, Development Office, Pathways to Science) to organize and lead tours of the quantum laboratories, and curate a collection of science artifacts to have them available for displays or exhibition requests.

Communication: Manages every step of the creation and production of marketing materials; including writing news articles, collaboration with OPAC on press releases, designing style and layout of online and printed publications, photographing and photo editing, video production (shooting, livestreaming, and video editing), developing and maintaining brand identity, designing and production of merchandise (mugs, apparels, art prints), and managing social media accounts and website.

Strong written and oral communication skills are essential.

Required Skills and Abilities

1. Highly proficient at managing multiple priorities. Ability to exercise good independent judgment, initiating and seeing tasks to completion with minimal supervision. Self-starter. Ability to work both collaboratively and independently in an organized and productive manner

2. Flexible, energetic, creative, entrepreneurial leader, with strong consensus-building skills. Talented problem solver. Excels in a fast-paced and results-oriented setting. Ability to quantitatively formulate budgets and plan programs

3. Highly proficient at taking initiative, prioritizing, and meeting deadlines. Superior organizational skills with ability to multi-task. Flawless attention to detail. Demonstrated record of successful execution of projects of all sizes/scope.

4. Superior interpersonal skills and competence to work with a range of individuals, including: tact, diplomacy, discretion, and confidentiality. Proven ability to build and maintain influence and trust with a wide array of partners and stakeholders, including donors, volunteers, and administration.

5. Strong written, editing, and oral communication skills; ability to think analytically and articulate ideas in verbal and written communications with special emphasis on conceiving communication strategy, advanced wring ability, and editorial precision and consistency.

Preferred Education and Experience

Advanced degree in physics, engineering, or quantum science.10 years of related experience or equivalent combination of education and experience, experience with or training in quantum science highly desirable

Principal Responsibilities

1. Directs one or more functional areas within an administrative department of the University and ensure compliance with University policies and procedures. 2. Directs analytic and research support for educational policies and planning and develops and approves administrative policies affecting assigned functional areas of the University. 3. Directs and establishes parameters for major projects for the department and University. 4.

Interprets federal policies and regulations and educates staff and administration about regulations, restrictions, and the legal responsibilities of the University. 5. Directs and implements policy and program modifications and develops standards to ensure compliance with federal, state and local regulations. 6. Develops and administers an operating budget for the assigned department consistent with University policies and procedures. 7.

Develops cost savings objectives and goals; authorizes major purchases and negotiates contracts that range from routine to complex in nature. 8. Establishes and implements long- and short-range goals for the functional area consistent with University goals and objectives. 9. Directs the development of related automated systems to support the function; determines office policies and procedures for use of automated systems. 10.

Directs the evaluation and selection of vendors and negotiates contract details including work steps and pricing with the vendors on behalf of the assigned functional area. 11. Works with internal and external contacts to solve problems that range from routine to complex in nature. 12. Represents the University in discussions and negotiations with various governmental agencies. 13. Directs a staff of exempt and nonexempt employees. 14. May perform other duties as assigned.

Required Education and Experience

Bachelor’s Degree in related field. Seven years of experience or an equivalent combination of education and experience.

Job Posting Date

10/19/2026

Job Category

Manager

Bargaining Unit

NON