Senior Grants Coordinator - Anesthesiology and Critical Care Medicine

SHIFT:

Day (United States of America)

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A Brief Overview

The Departmental Research Administration team in Anesthesiology and Critical Care Medicine (CAA) is looking for a new Grants Coordinator to help expand the support for our research investigators and department, both in Pre- and Post-Award. Responsibilities for this position are to:

Pre-Award

Provide research-oriented project management and administrative, editorial, and financial support for CAA research faculty.

In conjunction with Principal Investigators and other staff in CAA, assist in the preparation and submission of grant applications.

Develop and control deadlines, budgets, and activities for grants-related projects, including Research Performance Progress Reports.

Develop and maintain biosketches, other support documents, and other grant related documents.

Post-Award

Meets regularly with RBA and PI to go over all active accounts, preview state of the portfolio prior to the meeting and develop agenda for discussion and action items keeping in mind investigator, departmental, and institutional priorities.

Track staff and faculty salary support allocations as well as general spending. Monitor effort maps against the funds that the department is receiving.

Collaborate with PIs as needed to understand Time and Effort reports so they can certify confidently for their grants.

Project manage subcontracting, invoice submission, PO creation, lab ordering, troubleshoot invoice non-payment where necessary.

Department

Serve as an information conduit between investigators, the Research Institute administrators, department leadership, and other external parties sharing information and collecting and submitting materials as requested.

Manage internal funding Chairs, pilot funds, and divisional start-up funds.

Update and maintain internal reporting to leadership.

Take part in yearly department budget planning and effort allocation.

This role facilitates, completes, documents, and reports related to grants. Researches the availability, coordinates the evaluation and monitoring of grant-funded programs and writes/submits non-scientific grant proposals.

What you will do

• Facilitation, coordination and writing of grant submissions: Read and understand grant proposal requirements and develop plan for proposal completion, including: systematically collecting components (e.g. biosketches, letters of support, facilities descriptions, personnel information); establishing timelines; creating/maintaining collaborative workspaces; and organizing meetings and conference calls.
• Act as the point person throughout the grant proposal preparation process to communicate information to and from Principal Investigator, research team members, sponsor, sponsored projects office, and research business manager.
• For electronic submissions, upload all documents in correct format and ensure that all required elements are accurate and complete. Work closely with sponsored projects office to see proposal through to submission. For paper submissions, compile all components and oversee sign-off, copying, collating and mailing of all required documents.
• Write all ‘non-science’ grant sections, including facilities and resource descriptions, human subject’s protection, project management, data security, organizational capabilities, budget justifications, draft letters of support, etc. Work with investigators to write grant-specific biosketches.
• Complete enrollment tables, compile and format references and appendices
• Compile above sections along with sections written by investigative team members (including sub-sites), ensure uniform document formatting, and oversee review and editing of entire document by team.
• Drafts and reviews budget with PI based on personnel and non-personnel costs; works with Research Business Administrator to format and formalize
• Maintains PI Other Support; ensures bio-sketches, facilities page, etc., are kept current.
• Obtains needed documents from subcontractors; initiates agreements.
• Other duties: Identifies and/or follows up on funding opportunities on behalf of PIs or Center.
• Assist in compiling annual grant reporting documents
• Other duties as assigned, but not to exceed 10% of effort.
• Education Qualifications
• Bachelor's Degree Required
• Bachelor's Degree business, public administration, or related area Preferred
• Experience Qualifications
• At least three (3) years grant related experience. Required
• At least five (5) years of grant related experience Preferred
• Previous experience submitting or coordinating large federal grant proposals (NIH, NSF) Preferred
• Skills and Abilities
• Intermediate knowledge of key practices in research/grants and contracts administration including established statutes, regulations, decisions, directives, and procedures.
• Advanced proficiency with office software (Microsoft Office) including word processing, spreadsheet, presentation and database software (Word, Excel, PowerPoint, Access)
• Excellent verbal and written communications skills
• Excellent interpersonal skills
• Strong critical thinking / problem-solving skills
• Strong time management skills
• Strong organizational skills
• Ability to work independently with minimal supervision
• Ability to gather, analyze and make recommendations/decisions based on data
• Ability to convey complex or technical information in an easy to understand manner
• Ability to collaborate with stakeholders at all levels
• Ability to be flexible and adaptable to change
• To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must receive an annual influenza vaccine. Learn more.
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