Clinical Program Coordinator I - Hematopathology

Summary

Work under the direction of the Senior Business Operations Coordinator and the Faculty Leader of the Hematopathology Division to oversee daily administrative and clinical activities.

Primary Responsibilities

Collaborate on the development of division materials, including educational materials, marketing materials, websites, forms, and reports.

Partner with division leadership to develop, implement, and maintain comprehensive databases and files related to the division.

Support clinical workflows by proactively identifying information needs and coordinating with internal stakeholders to ensure timely and accurate communication.

Maintain program timeline, including tracking key deadlines and deliverables across division initiatives.

Manage faculty calendars, coordinate meetings, and prepare agendas, minutes, and relevant materials for all Hematopathology faculty.

Manage monthly department newsletter, including content collection, formatting, and distribution.

Organize internal and external meetings, site visits, and special events.

Conduct and coordinate faculty onboarding in the division in partnership with division leadership. Responsibilities include building itineraries, scheduling onboarding meetings, and providing the administrative overview in partnership with the Senior Business Operations Coordinator.

Collect, analyze, and disseminate division data.

Report division data and progress to division stakeholders.

Participate in relevant committees that advance the division and the profession.

Knowledge – Skills – Abilities

Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.

Organization, time management, interpersonal, communication, and problem solving skills.

Qualifications

• Appropriate experience may be substituted for education on an equivalent basis.
• Minimum Required Education: Bachelor’s degree
• Minimum Required Experience: 2 year’s
• Physical Requirements
• Work requires occasionally lifting moderate weight materials, standing, or walking continuously.
• Work Environment
• Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.
• Sensory Acuity
• Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.
• Why MCW?
• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.
• For a brief overview of our benefits see: Benefits Overview
• For a full list of positions see: MCW Careers
• At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website .
• MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination: The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.