Talent Acquisition Coordinator

Provide full-cycle recruitment and staff employment services to hiring managers and supervisors.

Work Arrangement:

This is a hybrid position (minimum 2 days per week on-site – Tuesdays and Wednesdays), based at the Stanford Redwood City campus.

Budgeted Salary:

The budgeted base salary range for this position is $35.92-$47.90 per hour.

Overview

As a member of the central University Human Resources (UHR) the Talent Acquisition Coordinator will be a part of the Talent Acquisition Center of Expertise team supporting 12+ schools and units across Stanford. This role offers the opportunity to support recruiting across a wide range of university functions, including student services, research support, fundraising, events, technology, and administration.

Positions range from administrative assistants to directors, with opportunities to work on distinctive searches such as alumni event planners for the LA Olympics.

In addition to the core duties, the TA Coordinator will specifically:

Schedule interviews, phone screens for hiring managers and interview panels, and track all activity accurately in the team trackers.

Serve as the main point of contact for candidates.

Communicate schedule changes promptly and respond to recruiter, hiring manager, and candidate questions in a timely manner.

Create candidate evaluation forms, consolidate interview feedback, and prepare debrief materials.

Train hiring managers and other stakeholders on using the interview question library.

Prepare weekly, monthly, and ad hoc reports on recruiting activity.

Identify and recommend improvements to candidate experience and scheduling efficiency.

Be trained and then act as a producer on a rotating basis for the weekly Stanford Onboarding sessions.

Perform other recruiting coordination duties as needed.

Responsibilities

• Core Duties: Support senior level employment representatives in the execution of standard aspects of recruiting, including developing candidate pools, evaluating resumes, screening candidates, scheduling interviews, interviewing candidates, sharing candidate pools, and managing referrals.
• Recruit for job families and build talent pipelines.
• Develop applicant pools continuously using advanced web-based recruitment methodologies, including Internet, database, and social network searches.
• Complete weekly/monthly/ad hoc reporting on recruiting and employment activity.
• Refer searches to external employment agencies and manage vendors, as needed.
• Maintain and/or update department websites.
• Ensure accurate and complete documentation is maintained concerning all phases of the recruitment process, including equal employment opportunity statistics, and is in compliance with state and federal laws, contractual obligations, and university guidelines.
• Assist with job fair coordination (virtual or in person), as needed.
• Maintain reports and metrics to track and measure success of the function.
• Minimum Education and
• Experience
• Bachelor’s degree and two years of relevant experience, or combination of education and relevant experience.
• Knowledge, Skills and Abilities: Excellent oral, written, interpersonal, and customer service skills.
• Well-developed interviewing skills.
• Working knowledge of state and federal employment laws applicable to the hiring of employees, including employment laws and regulations requirements.
• Demonstrated experience with web-based systems and recruiting sources, including the internet, social media, warm/cold calling, referrals, events, networking, publications, industry groups/associations, and job fairs.
• Knowledge of applicant tracking systems and Microsoft Office
• Suite.