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Job opportunity
FBS Coordinator I
College Station, TX
Source: Texas A&M University System careers · View original posting
- Employment
- full time
Employer job description
From Texas A&M University System's posting. “We” and “our” refer to the employer.
Job Title
FBS Coordinator I
Agency
Texas A&M University
Department
Finance - College of Arts and Sciences
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
A Glimpse of the Job
The Finance & Business Services Coordinator I, under general supervision, is responsible for processing a variety of general accounting/business tasks of Texas A&M Centralized Finance and Business Services, which may be specific or unique to a department/college, as well as providing general finance support to department personnel. Does not supervise others.
- Essential Duties
- Business Support
- May enter and review travel expense reports
- Meets established processing goals as directed
- May prepare and update standard reports
- May assist with account verification or reconciliation and research discrepancies
- May assist with gathering transaction data/information
- Accounting/Documentation
- Prepares and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors
- Enters documentation for contracts, receipts, and invoices in the appropriate system with minimal errors
- Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed
- Assigns commodity or account codes to requisitions and invoices as directed
- May review financial transactions for compliance
- Customer Support
- May coordinate problem-solving and/or training for customers on tracking, payment issues or general expense questions
- May coordinate a specialized task for one or more units
- May research and communicate policies and procedures to unit or departments
- May provide customer service
- Departmental Tasks
- Provide comprehensive financial and administrative support to the department in accordance with Texas A&M University policies and procedures
- Monitor, review, and respond to departmental communications to ensure timely follow-up and resolution of inquiries
- Prepare, review, and process Departmental Cost Reallocations (DCRs) to maintain accurate financial records
- Process travel and non-travel reimbursement requests through Emburse and AggieBuy, ensuring compliance with university, state, and sponsor guidelines
- Prepare and reconcile payment card documentation; review transactions for accuracy and policy compliance
- Purchase departmental supplies and services using approved procurement methods, including AggieBuy, Amazon Business, and Staples
- Create, maintain, and update financial tracking tools, including Google Sheets, to monitor conference budgets, expenditures, and supporting documentation
- Serve as backup support for arranging airfare and car rentals for departmental visitors and special guests
- Process deposits and manage documentation related to departmental cash handling in compliance with university procedures
- Track, reconcile, and report conference-related expenses to support accurate budgeting and financial oversight
- Coordinate ordering of supplies and materials for departmental operations and events
- Provide on-site and remote support during departmental conferences, including occasional weekend assistance as needed
What You Need to Know
Compensation
Salary : Commensurate with experience
Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.
- Required Education and Experience
- High School diploma or equivalent combination of education and experience
- Four years of related experience
- Other Requirements and Factors
- This position is security sensitive
- This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
- All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
About this listing
LAYIQ is an independent job-discovery service. This listing does not imply a partnership with or endorsement by the employer. Review the original posting for current details and availability.
Employer posted:
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- · 1 day ago
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