Asset Management & Subcontracts Administrator

Asset Management & Subcontracts Administrator– U.S. Army Base Fort Jackson

Competitive Wages and Employer Paid Health Benefits!

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EMI Services is seeking a detail-oriented and organized Asset Management & Subcontracts Administrator to support our Team at Fort Jackson in Columbia, SC. This position is responsible for coordinating subcontractor activities, monitoring work performed on the installation, maintaining accurate asset and vehicle inventories, and supporting administrative and operational requirements for the contract.

The ideal candidate will possess strong organizational, communication, and Microsoft Office skills, with the ability to coordinate with subcontractors, local vendors, government personnel, and internal team members while ensuring compliance with installation access requirements and contract procedures.

Key Responsibilities

• Subcontracts Administration
• Coordinate and communicate with subcontractors scheduled to perform work on the military installation.
• Assist with subcontractor access coordination, ensuring personnel follow applicable base access procedures and installation requirements.
• Monitor and oversee subcontractor activities while on base to ensure work is performed according to established schedules, project requirements, and contract expectations.
• Conduct routine checks of subcontractor projects to verify work progress, completion, and quality.
• Maintain daily records and tracking logs of subcontractor assignments, work activities, project status, and completion.
• Communicate project updates, scheduling changes, and outstanding issues to management.
• Serve as a liaison between subcontractors, the facilities maintenance team, and other relevant personnel.
• Asset Management and Inventory Control
• Maintain accurate records of assets in accordance with contract requirements.
• Coordinate and conduct physical asset inventories, ensuring inventory records are accurate and up to date.
• Track the assignment, location, movement, and status of assets and equipment.
• Maintain accountability records for personnel-assigned assets and equipment.
• Manage and update vehicle inventory records, including vehicle assignments, identification, location, and status.
• Identify inventory discrepancies and assist with resolving asset accountability issues.
• Utilize IBM Maximo and other designated asset management systems to enter, update, and track asset information.
• Prepare inventory reports, spreadsheets, and documentation for management review and contract compliance.
• Vendor Coordination and Payment Administration
• Communicate with local vendors regarding services, materials, work schedules, invoices, and other contract-related needs.
• Assist with reviewing vendor invoices and supporting documentation for accuracy and completeness.
• Track vendor payments, invoice status, and outstanding items.
• Coordinate with management and the appropriate accounting or finance personnel to resolve billing discrepancies and payment issues.
• Maintain organized records of vendor communications, invoices, and payment-related documentation.

Requirements

• High school diploma or equivalent.
• 5 + years of experience in asset management, inventory control, subcontractor coordination, facilities maintenance administration, or a related field.
• Proficiency in Microsoft Office, particularly Microsoft Excel, Word, and Outlook.
• Strong organizational skills and exceptional attention to detail.
• Effective written and verbal communication skills.
• Ability to maintain accurate records, track multiple projects, and meet established deadlines.
• Ability to communicate professionally with subcontractors, vendors, management, and government representatives.
• Ability to work independently and collaboratively in a fast-paced facilities maintenance environment.
• Must have the ability to obtain and maintain US Military Base Access. (US Citizenship is required).

Preferred Qualifications

• Experience using IBM Maximo or a similar computerized maintenance management or asset tracking system.
• Experience working on a government, military installation, or facilities maintenance contract.
• Familiarity with subcontractor oversight, project tracking, vehicle inventory, and asset accountability procedures.
• Experience with invoice processing, vendor coordination, and payment tracking.
• Physical Requirements
• Must be able to lift up to 50lbs unassisted
• Use of hands, reaching with hands and arms, talking, and walking
• Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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What Sets EMI Apart

EMI is an industry-leading provider of DOD base operation support services, facilities maintenance, and logistics. Our goal is to contribute to the repair and maintenance of buildings and equipment. EMI consistently delivers cost-saving through best value innovations and quality service that exceeds our clients’ expectations.

The Right Partner: EMI has grown by gaining our customers’ trust and our employees’ loyalty. We’ve successfully performed over 60 service contracts and we understand the unique challenges facing today’s military. We offer exceptional responsiveness and a strong commitment to customer satisfaction. We demonstrate this commitment by consistently earning some of the highest customer satisfaction ratings in the industry.

The Right Team: The EMI team includes over 250 high-achieving professionals, administrative and trades personnel deployed in various locations throughout the United States. At times, we augment our in-house capabilities with proven and capable business partners.

The Right Approach: EMI brings vast expertise and proven solutions to augment our clients’ operations. We provide a platform that delivers seamless mission support and exceptional customer service in a very cost-effective and repeatable solution.

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