Executive Assistant

ABOUT US

Fashion Nova is the world’s leading trend-to-market fashion and lifestyle brand with high-growth categories across its Women, Men, Kids and Beauty divisions. Renowned for delivering the most-wanted styles to millions worldwide, Fashion Nova earned the title of the Top 5 Most-Searched Fashion Brand on Google in 2022, alongside Louis Vuitton and Nike.

Founder & CEO Richard Saghian launched the brand in 2006, from a retail location in Los Angeles. After multiple store openings, Saghian launched the e-commerce website for Fashion Nova in 2013, pioneering a disruptive social commerce model of affordable, on-trend, size-inclusive clothing online– powered by an innovative, social media-first marketing strategy.

Today, Fashion Nova has amassed over 40 million social media followers, with annual sales of approximately $2 billion!

The brand’s name has been featured in chart-topping hit songs by Cardi B, Drake, Saweetie, Tyga and Offset and its styles have been worn by many celebrities, artists and athletes including Meg The Stallion, Ice Spice, Chris Brown, Kourtney Kardashian, and Kylie Jenner.

ROLE OVERVIEW

Fashion Nova is on the hunt for a high-performing Executive Assistant! This role will provide comprehensive, high-level executive support primarily to our Chief Financial Officer (CFO).

Serving as the primary point of contact for both internal and external stakeholders, you will act as a strategic gatekeeper and trusted partner. The ideal candidate thrives in a fast-paced environment, possesses impeccable judgment, and can expertly manage highly sensitive and confidential information with absolute discretion.

KEY

RESPONSIBILITIES

• Gatekeeping & Liaison: Serve as the main resource and key liaison for the CFO; managing the flow of information entering and exiting their offices.
• Calendar & Schedule Management: Expertly manage complex, rapidly shifting calendars, ensuring the executives' time is optimized and prioritized effectively.
• Project Tracking: Work closely with the executives to monitor ongoing projects, follow up with direct reports on deadlines, and ensure the leadership team is consistently updated on project statuses.
• Travel & Expense Management: Coordinate seamless domestic and international travel arrangements, itineraries, and lodging. Process executive expense reports and invoices regularly and accurately.
• Communications & Correspondence: Draft, review, and manage high-level communications (emails, memos, and verbal messaging) for internal and external constituencies. Handle incoming mail and phone inquiries with a professional, polished demeanor.
• Meeting Preparation: Prepare detailed meeting agendas, briefing notes, presentations, and corresponding materials for executive meetings, town halls, and events.
• Cross-Functional Collaboration: Liaise with departments across Fashion Nova to expedite requests, troubleshoot operational problems, and navigate competing demands between teams with grace.
• Adaptability: Work independently from conception to completion under tight deadlines, effortlessly adapting to changing priorities, delays, or unexpected events in a fast-moving retail/e-commerce landscape.
• ROLE REQUIREMENTS
• Experience: Minimum of 8++ years of dedicated executive support experience, preferably supporting C-Suite executives (CFO, CEO, or Founders) in a fast-paced fashion retail, entertainment, or digital company.
• Education: Bachelor’s degree or equivalent practical experience.
• Communication: Highly effective written and verbal communication skills, with flawless grammar, punctuation, and professional tone.
• Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Ability to build clean presentations and manage basic data/spreadsheets for financial or operational review.
• Discretion: Proven track record of handling highly confidential corporate, financial, and personal information with total integrity.
• Organization: Exceptional organizational skills and an intuitive ability to prioritize tasks in real-time under pressure.