Administrative Assistant at Corporate Office

Position Summary

The Administrative Assistant supports the daily operations, organization, staff and visitor experience at the Behavior Frontiers Headquarters (BFHQ) office. This role provides administrative and operational support to headquarters departments while helping maintain a professional, welcoming, safe, and well-organized corporate office environment.

Location: This role is in-person at our headquarters office, located in El Segundo, CA.

Shift: Monday-Friday, 8:00 AM – 5:00 PM (40 hours per week).

Rate: $18-21 per hour.

What You’ll Do

• · Welcome visitors and staff and provide professional and friendly front desk experience.
• · Help maintain a clean, safe, organized, and welcoming corporate office environment.
• · Identify facility concerns requiring additional support, maintenance, or repair and coordinate with the appropriate resources.
• · Serve as a liaison between building management and BFHQ staff regarding facility and building-related needs.
• · Assist with company phone voicemails; route messages and inquiries to the appropriate department, team member, or resource in a timely fashion.
• · Order, stock, and manage office, kitchen, and cleaning supplies; monitor inventory levels; and maintain organized storage areas throughout the office.
• · Receive, sort, and distribute daily mail and deliveries according to company procedures; unpack and organize incoming materials.
• · Assist with creation of ID badges and coordinating access credentials for BFHQ staff.
• · Perform general administrative tasks, including filing, data entry, printing, laminating, scanning, preparing materials, and updating posted signs and office resources as instructed.
• · Plan and coordinate office events and meetings, including catering orders, venue reservations, and related logistical support.
• · Support implementation of and adherence to Behavior Frontiers office policies and procedures.
• · Conduct errands as needed (e.g., post office, UPS, FedEx, etc.).
• · Complete assigned administrative and operational projects within established timelines.
• · Communicate professionally and effectively with Behavior Frontiers leadership, headquarters departments, remote teams, vendors, and visitors to support daily office operations and assigned projects.
• · Perform other duties as assigned to support safe, organized, and effective corporate office operations.

Requirements

Qualifications

• · Bachelor’s degree (BA/BS) in a related field preferred.
• · Previous administrative, customer service, front desk/reception, or office support experience preferred; experience in a healthcare or corporate office environment is a plus.
• · Strong organizational skills and attention to detail.
• · Ability to manage multiple priorities and responsibilities in a corporate office environment.
• · Professional, friendly, and service-oriented demeanor; strong verbal and written communication skills.
• · Ability to learn and utilize business technology systems and software; experience with Microsoft Office applications, including Teams and Outlook, preferred.
• · Valid driver’s license, automobile insurance, and reliable transportation, as required.
• · Ability to provide negative TB test results.
• · Ability to clear FBI and DOJ fingerprinting requirements.