Senior Administrative Assistant

Job Title:

Senior Administrative Assistant

Department:

Administration, Facilities & Secretarial

Country:

United States of America

State/Province:

Arkansas

City:

Lowell

Full/Part Time:

Full time

Job Summary:

Under routine supervision, this position provides administrative support and coordinates activities for a large or specialized department or group of professionals.

Job Description:

Key Responsibilities:

• Act as a liaison and interface with employees at all levels, other departments, customers and outside agencies, including high-level staff such as Senior Vice Presidents.
• Assist management or professional staff with the completion of their duties, including reporting, filing, researching, and project support.
• Complete a variety of administrative projects and tasks using diverse software applications (Payroll, Workday) with potential to train others.
• Develop reports, memos, letters, etc., and compose, critique and edit correspondence.
• Handle all incoming communications such as answering and screening calls, taking messages and answering routine questions, including attending to letters, emails, and visitors when necessary.
• Maintain computer files and logs for presentation materials, memos, letters, and reports.
• Respond to or follow up on inquiries regarding the customer's policies and procedures.
• Maintain schedule of events and/or deliveries.
• Implement office procedures and protocols in accordance with organizational policies; determine project priorities and delegate as needed.
• Maintain master calendar and communications board, including all special events, organization meetings and any functions involving office personnel.
• Maintain office files and manage processes for document storage, both on and off-site, handling and distribution of incoming and outgoing mails.
• Assist senior managers and office staff with day-to-day projects as required.
• Welcome and orient new administrative staff.
• Prepare for new hires' first day by ordering all assets, submitting requests for security setup, handling training schedule, etc.

Qualifications:

• Minimum Qualification: High School Diploma or GED Equivalent with 2 or more years of professional experience.
• Preferred Qualification: Associates Degree in Business Management or Communication
• Ability to type quickly and accurately Communication skills
• Computer skills with Microsoft programs
• Data entry experience
• Detail oriented Experience in an administrative role
• Experience prioritizing and coordinating schedules
• Experience working in a fast-paced environment
• File management
• Self-motivated.
• This position is not eligible for employment-based sponsorship.