Clinical Research Coordinator

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

Academic Staff

Employment Type:

Terminal (Fixed Term)

Job Profile:

Clinical Research Coordinator I

Job Summary:

The Department of Orthopedics & Rehabilitation is hiring a Clinical Research Coordinator to support our ongoing research goals in the Division of Sports Medicine. This position will oversee the day-to-day aspects of investigator-initiated and industry-sponsored research, assist with data reporting and dissemination, and support internal and external sports medicine collaborations.

The coordinator will work closely with the sports medicine clinic staff, students, and trainees to ensure successful data collections and productive lines of research. The coordinator will also work closely with our research administration staff to ensure all regulatory aspects of ongoing and new research studies are completed per protocol.

An ideal candidate will have strong attention to detail, excellent communication and organizational skills, prior experience performing human subjects research, and a strong background working with data in Excel. Prior experience working with REDCap and Healthlink (Epic) is helpful but not required.

On a day-to-day basis, the incumbent could expect to engage in the following activities:

• Screen patients for eligibility and collect data for research studies
• Enter data into databases and perform quality checks
• Transfer data to study sponsors
• Assist with developing testing procedures and validating testing equipment
• Assist with preparing data for research dissemination
• Attend meetings with lab personnel

This position is fully in-person and on-campus at UW-Madison and typically adheres to a Monday-Friday work schedule, though schedule flexibility in terms of start/end times is necessary for some data collections. This is intended to be a full-time position, though there may be flexibility to start in a part-time capacity then increase to full-time.

This position is full or part-time, 50%-100%

This position requires work to be completed onsite, at a designated campus work location.

This position is a 24 month appointment and has the possibility to be extended or converted to an ongoing appointment based on need and/or funding.

This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

Applicants for either position will be considered for the following titles: Clinical Research Coordinator (CRC) I, Clinical Research Coordinator (CRC) II. The title is determined by the experience and qualifications of the finalist.

The CRC I responsibilities are shown below in the Key Responsibilities section. Additional responsibilities for the CRC II are:

Serves as a main point of contact for clinical research participants, providing information regarding research procedures, expectations, and informational inquiries. Ensures participants follow the research protocol and alerts Principal Investigator of issues

• Performs quality checks
• Identifies resource needs and develops clinical research documents, such as job aids, tools, processes, procedures, and training. Contributes to the development of protocols
• May assist with training of staff

Key Job Responsibilities:

• May assist with training of staff
• Supports Principal Investigators with manuscript preparation, authorship contributions, and grant preparation
• Performs quality checks
• Manages research workflow components, collects, prepares, processes, and submits participant data and samples to appropriate entities, adhering to research protocols
• Schedules logistics, determines workflows, and secures resources for clinical research trials
• Identifies work unit resources needs and manages supply and equipment inventory levels

Recruits, screens, selects, determines eligibility and enrolls trial participants, collects more complex information, performs medical assessments, and answers varied questions under supervision of a medically licensed professional. Performs medical assessments after completion of required training/certification, such as collecting vital signs, obtaining weight, and performing phlebotomy

Serves as a main point of contact for clinical research participants, providing information regarding research procedures, expectations, and informational inquiries. Ensures participants follow the research protocol and alerts Principal Investigator of issues

Coordinates multi-site clinical study activities, including activation, maintenance, and closure processes. Serves as a liaison among the Principal Investigator/research team, participating sites, study sponsors, and collaborators to administer protocols and ensure study goals and timelines are met.

Department:

The  Department of Orthopedics and Rehabilitation  is committed to conducting cutting edge research, training the next generation of leaders and providing world-class patient care for both adults and pediatric patients.  The Department embraces both independent and collaborative work-styles.

Our general approach is to empower individuals to work independently through thorough and hands-on training and onboarding, while also having regular meetings with collaborators and support staff within the department to foster a strong team environment.

Preferred Qualifications CRC I:

• 1 year experience performing human subjects research in a clinical setting, including IRB management, data collection, and data entry/quality assurance
• 1 year experience using REDCap or another database management tool
• 1 year experience using Healthlink or another electronic medical record system

Preferred Qualifications CRC II:

• 2+ year experience performing human subjects research in a clinical setting, including IRB management, data collection, and data entry/quality assurance
• 2+ year experience using REDCap or another database management tool
• 2+ year experience using Healthlink or another electronic medical record system
• Education: Bachelors Degree preferred; focus in health sciences, biomedical engineering, or related fields preferred.
• How to Apply: For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.
• To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials.
• Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.
• Cover letter required
• Resume required
• Your cover letter should address how your experience aligns with the preferred qualifications listed above and how this position fits into your long-term career plans. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected
• University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is currently a 24 month appointment and will require eligibility to work until through that time. If you are selected for this position you must provide proof of work authorization and eligibility to work.
• Contact Information: Mikel Joachim , joachim@ortho.wisc.edu, 608-890-4261
• Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
• Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
• The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
• The University of Wisconsin-Madison is an Equal Opportunity Employer.
• Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website .
• To request a disability or pregnancy-related accommodation  for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR)  in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
• Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
• The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
• The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .