Manager HIM

Summary

The Health Information Management Manager is responsible for the overall leadership, direction and implementation of progressive Health Information Management. The Health Information Management Manager provides leadership through supervision, directly and indirectly, of all Health Information Management clerical employees and monitors the services they provide (quality and timeliness). Also, maintains fiscal responsibility for preparing and monitoring the departmental budget.

Maintains department and chart requirements in accordance with accreditation agencies and State and Federal regulations. Maintains confidentiality of patient health information.

Responsibilities

• (60%)* Manage the Health Information Management staff: hire, direct, counsel and terminate employees. Perform JPRs, schedule staff, conduct department meetings, and coordinate in-service /education opportunities. Assess departmental activities to ensure that productivity, quality and efficiency is maintained. Ensures a high level of cooperation both interdepartmentally and intra-departmentally. Facilitate process improvement activities and ensures compliance of departmental education requirements.
• (20%)* Responsible for development of policies and procedures associated with Health Information Management activities.
• (10%)* Responsible for coordination of medical staff performance activities.
• (10%)* Orients new employees and physicians to HIM department.
• (10%)* Coordinates and plans activities associated with daily management of areas and conducts departmental meetings.
• OTHER DUTIES AND RESPONSIBILITIES: Monitors accounts receivable and assess backlog area with clerical and HIA activity.
• Develop goals and objectives in accordance with organizational priorities.
• Research new technology to be used in the Health Information Management Department.
• Identify hardware/software issues and resolve or communicate to Information Technology or vendor support representatives for resolution. Coordinates upgrades to the system with Information Resources.
• Maintain fiscal responsibility for preparing and monitoring of departmental budgets, prepare annual budgets, report and explain variances to the Chief Financial Officer, cost justify major capital requests and control inventory.
• Participate on various committees and projects with an overall goal to improve services with in MyMichigan Health including computer-based applications. MyMichigan Health is a technology driven organization and employees need to demonstrate competency in Microsoft Windows. An employee may be required to participate in further learning opportunities offered by MyMichigan Health.
• Performs other duties as assigned.
• Certifications and Licensures
• RHIA: Registered Health Info Analyst
• NIMS IS 100: NIMS IS 100 Introduction Incident Command System
• Within 6 months of hire or transfer
• NIMS IS 700: NIMS IS 700 Introduction National Incident Mgt System
• Within 6 months of hire or transfer
• NIMS IS 200: NIMS IS 200 Basic Incident Command System Initial Response
• Within 6 months of hire or transfer
• Required Education
• Bachelor's degree is required
• Knowledge of Health Information Management as normally acquired through completion of a Bachelor's Degree in Medical Record Administration. Registered Health Information Administration (RHIA) or eligible required. Three (3) years experience in Health Information Systems.
• Other Information
• EXPERIENCE, TRAINING AND SKILLS: Four (4) plus years as a Supervisor, Assistant Director or Director of a Health Information Department in an acute care setting, four (4) plus statistics and PC experience.
• Interpersonal skills needed to communicate successfully with individuals and groups and interact with people at all levels to communicate ideas and concepts in a clear and understandable manner.
• Effective leadership skills with the ability to motivate staff and ability to coordinated projects.
• Ability to interpret and display statistical information.
• Excellent problem solving and organizational skills.
• Mandatory Occupational Safety and Health Administration (OSHA) training must be completed annually according to the Exposure Control Plan.
• MyMichigan Health is a technology driven organization and employees need to demonstrate competency in Microsoft Windows. An employee may be required to participate in further learning opportunities offered by MyMichigan Health.
• PHYSICAL/MENTAL REQUIREMENTS AND TYPICAL WORKING CONDITIONS: Exposure to stressful situations, including those involving public contact, as well as, trauma, grief and death.
• Able to wear personal protective equipment that includes latex materials or appropriate substitute if required for your position.
• Is able to move freely about facility with or without an assisted device and must be able to perform the functions of the job as outlined in the job description.
• Overall vision and hearing is necessary with or without assisted device(s).
• Frequently required to sit/stand/walk for long periods of time. May require frequent postural changes such as stooping, kneeling or crouching.
• Some exposure to blood borne pathogens and other potentially infectious material. Must follow MyMichigan Health bloodborne pathogen and TB testing as required.
• Ability to handle multiple tasks, get along with others, work independently, regular and predictable attendance and ability to stay awake.
• Overall dexterity is required including handling, reaching, grasping, fingering and feeling. May require repetition of these movements on a regular to frequent basis.
• Physical Demand Level: Sedentary. Must be able to occasionally (0-33% of the workday) lift or carry 0-10 lbs.

Responsibilities

• (60%)* Manage the Health Information Management staff: hire, direct, counsel and terminate employees. Perform JPRs, schedule staff, conduct department meetings, and coordinate in-service /education opportunities. Assess departmental activities to ensure that productivity, quality and efficiency is maintained. Ensures a high level of cooperation both interdepartmentally and intra-departmentally. Facilitate process improvement activities and ensures compliance of departmental education requirements.
• (20%)* Responsible for development of policies and procedures associated with Health Information Management activities.
• (10%)* Responsible for coordination of medical staff performance activities.
• (10%)* Orients new employees and physicians to HIM department.
• (10%)* Coordinates and plans activities associated with daily management of areas and conducts departmental meetings.
• OTHER DUTIES AND RESPONSIBILITIES: Monitors accounts receivable and assess backlog area with clerical and HIA activity.
• Develop goals and objectives in accordance with organizational priorities.
• Research new technology to be used in the Health Information Management Department.
• Identify hardware/software issues and resolve or communicate to Information Technology or vendor support representatives for resolution. Coordinates upgrades to the system with Information Resources.
• Maintain fiscal responsibility for preparing and monitoring of departmental budgets, prepare annual budgets, report and explain variances to the Chief Financial Officer, cost justify major capital requests and control inventory.
• Participate on various committees and projects with an overall goal to improve services with in MyMichigan Health including computer-based applications. MyMichigan Health is a technology driven organization and employees need to demonstrate competency in Microsoft Windows. An employee may be required to participate in further learning opportunities offered by MyMichigan Health.
• Performs other duties as assigned.

Qualifications

• EXPERIENCE, TRAINING AND SKILLS: Four (4) plus years as a Supervisor, Assistant Director or Director of a Health Information Department in an acute care setting, four (4) plus statistics and PC experience.
• Interpersonal skills needed to communicate successfully with individuals and groups and interact with people at all levels to communicate ideas and concepts in a clear and understandable manner.
• Effective leadership skills with the ability to motivate staff and ability to coordinated projects.
• Ability to interpret and display statistical information.
• Excellent problem solving and organizational skills.
• Mandatory Occupational Safety and Health Administration (OSHA) training must be completed annually according to the Exposure Control Plan.
• MyMichigan Health is a technology driven organization and employees need to demonstrate competency in Microsoft Windows. An employee may be required to participate in further learning opportunities offered by MyMichigan Health.
• PHYSICAL/MENTAL REQUIREMENTS AND TYPICAL WORKING CONDITIONS: Exposure to stressful situations, including those involving public contact, as well as, trauma, grief and death.
• Able to wear personal protective equipment that includes latex materials or appropriate substitute if required for your position.
• Is able to move freely about facility with or without an assisted device and must be able to perform the functions of the job as outlined in the job description.
• Overall vision and hearing is necessary with or without assisted device(s).
• Frequently required to sit/stand/walk for long periods of time. May require frequent postural changes such as stooping, kneeling or crouching.
• Some exposure to blood borne pathogens and other potentially infectious material. Must follow MyMichigan Health bloodborne pathogen and TB testing as required.
• Ability to handle multiple tasks, get along with others, work independently, regular and predictable attendance and ability to stay awake.
• Overall dexterity is required including handling, reaching, grasping, fingering and feeling. May require repetition of these movements on a regular to frequent basis.
• Physical Demand Level: Sedentary. Must be able to occasionally (0-33% of the workday) lift or carry 0-10 lbs.