Document Control Specialist

Are you ready to make a meaningful impact?

Do you thrive on tackling complex challenges and leveraging your technical expertise to drive results? Do you value working in a supportive and inclusive environment where your professional growth is a top priority? At Group PMX, you’ll have the opportunity to enhance your skills through comprehensive training, education, and in-house mentorship. We also encourage active participation in industry trade, business, and professional associations to keep you at the forefront of your field.

Document Control Specialist

Location:

New York, NY (Onsite)

Key Responsibilities

• Manage and maintain project documents, including correspondence, submittals, RFIs, and project records
• Ensure documents are accurately coded, filed, distributed, and maintained within SharePoint and PMIS platforms
• Support document management processes, workflows, and record retention requirements
• Provide SharePoint and PMIS training and user support to project team members
• Perform user onboarding and offboarding for document management systems
• Maintain electronic project files and ensure compliance with document control standards
• Coordinate document activities with project teams, clients, consultants, and contractors
• Create and update procedures, distribution lists, guidelines, and related documentation
• Generate reports and assist with tracking project documentation and workflows
• Provide administrative support as needed

Qualifications

• Bachelor's degree preferred
• 6+ years of experience in document control, project administration, project controls, or records management
• Experience supporting engineering, construction, or capital projects environments
• Strong experience with SharePoint and electronic document management systems
• Experience working with PMIS platforms and document control databases
• Proficiency in Microsoft Office Suite
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and work independently in a fast-paced environment

Preferred Qualifications

• Experience developing document control procedures, workflows, and training materials
• Knowledge of project records management requirements across the project lifecycle
• Experience supporting large-scale infrastructure, transportation, or construction programs
• One Team. Shared Success.
• SM
• At Group PMX, we are more than just a project, program, and construction management company; we are a community of passionate professionals dedicated to delivering innovative solutions and creating collaborative environments that promote better project performance outcomes for our clients and partners. Our core purpose is to build, align, and coordinate high-performance teams around a "project-first thinking culture." We foster a “one team” environment where every team member, from entry-level to senior management, plays a crucial role in our success.
• With a portfolio of over 1,000 projects for public, private, and nonprofit owners in buildings, infrastructure, and energy markets, we have a proven track record. Our services are tailored to meet our clients where they are, providing the talent, tools, and technology they need to keep moving forward. Whether managing the execution of projects, offering a suite of support services, or advising during critical project phases, we continuously strive for excellence. Our efforts have been widely recognized, and in 2025, ENR New York named us on its list of Top Contractors for the sixth consecutive year.
• Group PMX is a certified MBE, DBE, SBE, and LBE firm.
• Group PMX is a proud Equal Opportunity Employer