Administrative Receptionist (OCP26413)

• General Role Description
• Receive and assist visitors and callers as the first point of contact with the Company and provide administrative services
• Role Accountabilities

· Greet visitors, evaluate their needs, and notify their hosts, refer, or respond appropriately, with discretion and confidentiality, ensuring company and personal information is protected

• · Evaluate incoming calls and respond or refer, as appropriate, with discretion and confidentiality, ensuring company and personal information is protected
• · Ensure compliance with the visitor management system, including visitor usage, identification verification, signatures, badges, and recordkeeping and reporting
• · Provide services in the Company's print center, as applicable
• · Plan, organize, and execute arrangements for business meetings; prepare and distribute materials, minutes, and associated documents and communications, as requested
• · Ensure travel and lodging arrangements are coordinated with the Company’s travel agent, as requested
• · Plan, organize, and administer a variety of Company activities, as requested
• · Ensure sufficient and appropriate office supplies are available for the office, as requested
• · Coordinate with vendors for office services and maintenance, as requested
• General Employee Accountabilities
• · Bring full effort to bear on tasks assigned by manager
• · Give manager best advice
• · Give earliest notice when work cannot be delivered as specified
• · Cooperate and collaborate with peers and interact cross-organizationally as specified by manager
• · Exemplify Company Core Values: Integrity, Client Focus, Team Orientation, and Personal Commitment
• · Comply with all Company policies, practices, and procedures and all regulations and laws
• · Recommend viable improvements proactively
• · Ensure effective utilization of business tools and processes

Requirements

• · High school diploma or equivalent
• · 2 years' receptionist experience in a professional office environment
• · Demonstrated successful experience safeguarding sensitive information with discretion and confidentiality
• · Demonstrated successful experience with administrative, clerical, and office systems and equipment
• · Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts
• · Demonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills
• · Demonstrated continuous improvement in areas of responsibility
• · Proficiency in Microsoft Windows, Outlook, Excel, Word and PowerPoint
• · Availability to travel less than 5%

Preferred Qualifications

• · Associate degree in a related field of study
• · 5 years of administrative experience in a global, high growth, engineering services organization
• · Demonstrated experience with a visitor management system
• Link to TMEIC Corporation Americas website
• https://www.tmeic.com/. To be considered an applicant for any available positions, individuals must complete an online job application for each posting. A resume may be attached to the online application but is not considered a substitute for the information in the application. Applications will be considered only for the specific position for which the application is submitted.
• EEO/AA/M/F/Vet/Disability Employer