Blackstone Life Sciences - Administrative Assistant

Blackstone is the world’s largest alternative asset manager. Blackstone seeks to deliver compelling returns for institutional and individual investors by strengthening the companies in which the firm invests. Blackstone’s over $1.3 trillion in assets under management include global investment strategies focused on real estate, private equity, credit, infrastructure, life sciences, growth equity, secondaries and hedge funds. Further information is available at www.blackstone.com .

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Job Description

The Administrative Assistant provides high-level administrative support to professionals within the Life Sciences group in Cambridge. The responsibilities include:

• Managing complex calendars, anticipating and resolving scheduling conflicts, and prioritizing internal and external meetings in close coordination with other assistants.
• Serving as the primary point of contact and gatekeeper, managing calls, correspondence, and requests with professionalism, and discretion.
• Coordinating conference room bookings and meeting logistics; welcoming and registering visitors in the guest management system to ensure a smooth on-site experience.
• Arranging comprehensive domestic and international travel, including flights, applicable visa and passport requirements, ground transportation, hotels and detailed itineraries.
• Overseeing corporate expense management, tracking receipts, preparing reports, and ensuring timely and accurate reimbursements.
• Coordinating logistics for internal conferences and large meetings, managing schedules, materials, and vendor arrangements.
• Providing back-up administrative coverage for other senior professionals and team members as needed.
• Assisting with various ad hoc projects.

Qualifications

• Blackstone seeks to hire individuals who are collaborative, highly motivated, have demonstrated sound judgment and excellence in prior endeavors: The successful candidate should have:
• Undergraduate degree
• 5+ years of administrative assistant experience
• Advanced proficiency in Microsoft Office, including PowerPoint, Excel, and Outlook
• Exceptional organizational skills with strong attention to detail
• Strong multitasking and prioritization skills, with proven success managing competing responsibilities and deadlines
• Experience coordinating complex travel arrangements; familiarity with Concur is preferred
• Proven effectiveness in fast-paced environments
• A high level of professionalism, discretion, and commitment to confidentiality
• Excellent written and verbal communication skills
• A self-starter with strong follow-through and accountability
• The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position.  Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.
• Expected annual base salary range: $70,000 - $130,000
• Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.
• Additional compensation and benefits offered in connection with the role consist of comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits; paid time off; life insurance; 401(k) plan; and discretionary bonuses. Certain employees may also be eligible for equity and other incentive compensation at Blackstone’s sole discretion.
• Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training.  All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.
• If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), +44 (0)20 7451 4000 (EMEA) or +852 3656 8600 (APAC).
• Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:
• Attending client meetings where you are discussing Blackstone products and/or and client questions; Marketing Blackstone funds to new or existing clients; Supervising or training securities licensed employees; Structuring or creating Blackstone funds/products; and
• Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.
• Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis.  Please speak with your Blackstone Recruiting contact with any questions.
• To submit your application please complete the form below. Fields marked with a red asterisk * must be completed to be considered for employment (although some can be answered "prefer not to say"). Failure to provide this information may compromise the follow-up of your application. When you have finished click Submit at the bottom of this form.