Payroll Coordinator

About This Role

The Payroll Coordinator at NakedMD is the person the entire organization trusts to make sure every team member is paid accurately, on time, every cycle — across multiple states and a growing number of studio locations. This is a fast-moving role in a fast-moving company. You will be asked to context-switch, prioritize on the fly, and turn things around quickly without sacrificing accuracy. You bring a strong sense of urgency, adapt without friction when priorities shift, and learn new systems and processes quickly.

If you thrive in a high-growth environment where no two weeks are exactly alike and you take genuine ownership of getting payroll right — this role is for you.

Hourly: $25-$28 an hour

What You’ll Own

Payroll Processing & Administration

• Process full-cycle payroll for all NakedMD employees across multiple states and studio locations on a bi-weekly or semi-monthly schedule — accurately and on time, every cycle.
• Collect, review, and audit timekeeping data, PTO, and schedule adjustments prior to each payroll run, resolving discrepancies with managers and studio teams before processing.
• Ensure all payroll inputs — new hires, terminations, rate changes, bonuses, commissions, deductions, garnishments, and benefit elections — are captured completely and processed on schedule.
• Coordinate with HR and operations on variable pay components including provider commissions, productivity bonuses, and membership performance incentives, ensuring accurate calculation and timely payment.
• Manage off-cycle payroll runs for terminations, corrections, and one-time payments as needed, turning them around quickly and without error.

Multi-State Tax & Regulatory Compliance

• Maintain compliance with federal, state, and local payroll tax requirements across all states where NakedMD operates — ensuring correct withholding, employer tax calculations, and timely deposits.
• Support the setup and maintenance of new state and local tax registrations as NakedMD expands into new markets, coordinating with the Payroll Specialist and finance as needed.
• Assist in preparing quarterly and annual payroll tax returns (941, 940, state returns) and W-2s, ensuring accuracy and on-time submission.
• Stay current on payroll tax law changes, wage and hour requirements, and multi-state compliance obligations — proactively flagging relevant changes to the Payroll Specialist.

Employee Records & Data Integrity

• Maintain accurate, current employee payroll records in the HRIS and payroll system — including pay rates, tax elections, deductions, direct deposit information, and employment status.
• Audit payroll data on a regular cadence to identify and correct errors before they impact employees or financial reporting.
• Process and maintain garnishment orders, child support withholdings, and wage assignments in compliance with applicable state and federal requirements.
• Maintain organized, audit-ready payroll records and documentation in compliance with retention requirements.

What You Bring

• Experience: 1-3 years of payroll processing experience, including at least 1 years managing multi-state payroll for a company with 100+ employees. Multi-site or multi-location business experience strongly preferred.
• Technical Skills: Experience with Rippling strongly preferred; familiarity with other payroll processing systems (ADP, Paychex, Paylocity, Paycom, or comparable) considered. Basic HRIS system proficiency required. Intermediate Excel skills required. ERP experience (D365, NetSuite, or similar) a plus.
• Multi-State Knowledge: Demonstrated understanding of multi-state payroll tax compliance, withholding requirements, and wage and hour laws. Experience supporting new state tax account registrations as a company expands preferred.
• Adaptability & Sense of Urgency: You operate with urgency without sacrificing accuracy. You adapt quickly when priorities shift, pick up new systems and processes without needing extensive hand-holding, and multi-task effectively across competing deadlines. A fast-growing company means the role evolves — you evolve with it.
• Accuracy & Attention to Detail: Payroll is zero-tolerance for error. You audit your own work before submitting, catch discrepancies before they hit employee paychecks, and document your process so errors can be traced and corrected.
• Discretion: You handle sensitive compensation data with absolute confidentiality. This is non-negotiable.
• Organization & Multi-Tasking: You manage multiple payroll cycles, deadlines, and state requirements simultaneously without letting anything slip. Competing priorities are the norm, not the exception — and you manage them with a system, not stress.
• Communication: Clear and professional with employees, managers, and the Payroll Specialist alike — whether you’re explaining a paycheck discrepancy, managing a tight turnaround, or flagging a compliance concern.
• The NakedMD Standard
• At NakedMD, every team member from the first Artist Injector to the newest Aesthetic Coordinator trusts that their paycheck is right. The Payroll Coordinator is the person who makes that trust possible — cycle after cycle, state after state, as we scale. If you bring genuine ownership to the accuracy of your work, a sense of urgency that doesn’t require reminders, and the flexibility to handle whatever the week throws at you — this is your seat.