Production Coordinator (Retainer)

About Saylor

Saylor is a social-led, entertainment-first creative agency based in Los Angeles. Founded by former entertainment executives, we set sail in 2021 to build an independent agency that rethinks how brands communicate with today’s audiences.

We believe every brand is an entertainment brand. That is why we craft ideas that move with culture, creating work that earns attention, sparks connection, and builds fandoms that last. Our clients include Netflix, Disney, Amazon, Hilton, Anthropologie, and more.

We’re a tight‑knit crew of creatives, strategists, and makers who collaborate without ego, stay curious, and always show up for one another. We foster a supportive space where diverse perspectives are celebrated, hierarchy never blocks great ideas, and everyone is empowered to jump in, solve problems, and push creative boundaries together.

Position Overview

Highly organized, creative, and entertainment marketing-obsessed, the Production Coordinator will support the development & execution of social-first campaign and brand content for one high-volume account. As a supporting member of our Production team, you will collaborate cross-functionally with Strategy, Social, & Creative teams to support across all phases of content production, ensuring assets are delivered on-time, within budget, and meet the highest quality standards.

You have strong project management, organizational, and communication skills—making sure no details are missed. And you have a keen creative eye—bringing inspiration and new ideas to the table.

Location and Salary

This is a full-time, role based in Los Angeles with a salary range of $55,000-$75,000 depending on experience. This person must be LA-based and available to come into the Saylor office in Echo Park twice a week.

Responsibilities

• Support planning, tracking, and coordinating across all phases of content production, including ideation, pre-production, production, and post-production.
• Maintain the health and accuracy of project management trackers and prepare daily production hot-sheets to update internal teams on deliverable statuses.
• Take and consolidate notes from client and internal meetings.
• Create and track asset tickets internally via Asana, keeping statuses up to date from creation to completion, while simultaneously maintaining any client-facing project management tools.
• Work with Asset Manager & Assistant Editors internally at Saylor and externally on client teams to ensure all necessary titles are being requested, ingested, and tracked in a timely manner.
• Assist Producers with daily client communication, which includes but is not limited to: sending versions of cuts and working files, keeping clients up to date on work back schedules and changes, and consolidating client feedback.
• Maintain high-quality standards, reviewing work to ensure it meets both Saylor and client expectations. This includes checking deliverables for accuracy, relevance, and overall excellence.

Qualifications

• 2+ years of experience in a production, project management, or operations role within a creative agency, marketing firm, or media production environment.
• Strong organizational and multitasking skills with the ability to manage multiple projects simultaneously in a high-volume, fast-paced setting.
• Exceptional attention to detail and ability to track project progress & costs  with accuracy.
• Excellent communication skills, both written and verbal, with the ability to liaise effectively with internal teams and clients.
• Strong problem-solving skills and ability to make quick pivots based on changing priorities.
• Proficiency in Google Suite (Docs, Sheets, Slides) and Microsoft Office.
• Familiarity with project management tools such as Asana, Monday.com,  and Airtable.
• Experience supporting creative production processes, including asset management, timelines, and approvals.
• Ability to anticipate challenges, flag potential roadblocks early, and proactively suggest solutions.
• Comfortable working with tight deadlines and adapting to last-minute client requests or feedback.