Associate – Onboarding & Compliance

Associate – Onboarding & Compliance | Little Falls, NJ

Schedule:

Full-time, exempt | Monday–Friday | Daytime office hours, approximately 8:30 a.m.–5:00 p.m.

What you’ll do

• Coordinate onboarding activities for newly hired pediatric field employees from offer acceptance through readiness to provide care
• Track required credentials, clearances, background checks, health documentation, licenses, certifications, references, and other compliance items
• Maintain accurate and complete employee files in accordance with BAYADA policies, applicable regulations, and office standards
• Follow up with candidates, employees, clinical leaders, recruiting partners, and office leadership to obtain missing or expiring documentation
• Coordinate orientation, onboarding appointments, required trainings, and competency-related activities
• Help confirm that employees have completed all required onboarding steps before beginning client care
• Monitor credential and document expiration dates and support timely renewals and recredentialing
• Prepare reports, checklists, and status updates to communicate onboarding progress and outstanding compliance needs
• Enter and update employee information accurately in BAYADA systems, electronic records, and tracking tools
• Partner with clinical leaders to coordinate skills validation, training completion, and readiness for pediatric assignments
• Support new employees with questions about onboarding requirements, systems, training, and next steps
• Help coordinate equipment, computer access, work phones, badges, and other onboarding resources as needed
• Assist with audits, file reviews, quality improvement activities, and compliance follow-up
• Protect confidential employee and client information and follow appropriate privacy and security practices
• Welcome new employees and help create a positive, organized, and responsive onboarding experience
• Provide general office support and assist with referrals, scheduling, staffing, records, and service coordination as needed
• Participate in training and development activities designed to prepare you for future leadership opportunities
• Model The BAYADA Way in all interactions, demonstrating compassion, excellence, and reliability

What you bring

• Required
• High school diploma or equivalent
• Strong organization, attention to detail, follow-through, and time-management skills
• Ability to manage multiple onboarding files, deadlines, and competing priorities
• Strong written and verbal communication skills
• Proficiency with computers and the ability to learn electronic records, tracking, scheduling, email, and reporting systems
• Ability to handle confidential information with discretion and professionalism
• Comfort working in a fast-paced office environment with frequent changes and time-sensitive requirements
• Commitment to accurate documentation, compliance, and a positive employee experience
• Preferred
• At least 1 year of experience in onboarding, credentialing, compliance, healthcare, home care, human resources, or office-based administration
• Experience tracking background checks, licenses, certifications, clearances, health documentation, or employee files
• Experience coordinating orientation, training, new-hire paperwork, or employee readiness activities
• Experience supporting pediatric clients, families, schools, or community-based services
• Familiarity with electronic medical records, HRIS platforms, credentialing systems, or compliance tracking tools
• Knowledge of the local community and service area

Why join BAYADA

• Support a mission-driven pediatric team focused on helping children receive dependable care at home and in the community
• Join a supportive, values-based nonprofit organization
• Play an essential role in preparing field employees to provide safe, compliant, and compassionate care
• Build meaningful relationships with new hires, pediatric nurses, caregivers, clinical leaders, and office teams
• Develop skills in onboarding, compliance, credentialing, documentation, and office operations
• Access ongoing training, mentorship, and career growth opportunities
• Enjoy weekly pay, paid time off, and a comprehensive benefits package
• Grow your career within a respected organization that values internal development
• Make a meaningful difference for children and families by helping ensure the right employees are ready to provide care
• Bring your organization, reliability, and customer-service strengths to a team that values excellence and accountability