Purchase Order Analyst

SUMMARY

At Magnolia, the Purchase Order Analyst is responsible for purchase order placement, accurate order tracking, and effective communication between vendors, product managers, and internal stakeholders. This position ensures purchase order details align with revenue goals, target inventory levels, and efficient deliveries to distribution centers to best meet marketplace demand. This position works from Magnolia Headquarters in Waco, Texas. It reports to the Sales & Operations Manager and has no supervisory responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Uphold Magnolia’s manifesto and values
• Write and maintain purchase orders to ensure accuracy and compliance with company policies, target inventory levels, seasonal product requirements, and distribution requirements.*
• Update purchase order arrival dates to reflect current vendor timelines and logistics updates.
• Communicate delivery performance to stakeholders, highlighting risks, delays, or opportunities for improvement.*
• Collaborate with product managers and distribution centers to align orders with product requirements and inventory needs.*
• Manage the purchase order change approval process, ensuring timely and accurate documentation of modifications and report on compliance issues.*
• Monitor vendor chargeback opportunities and resolve discrepancies with vendors, compliance analysts, and finance teams.
• Prevent future delays by performing root cause analysis on lateness and implementing corrective actions.
• Utilize strong communication skills and maintain a professional relationship with other areas of the company as well as suppliers, vendors, and logistics companies*
• Perform other duties as assigned

*Metrics evaluated on Performance Review

QUALIFICATIONS

• Hard skills: Proficiency in Microsoft Office Suite, Structured Query Language (SQL), relational databases, and ERP systems required.
• Soft skills: Strong verbal communication, mathematical, and analytical skills; strong problem-solving skills, attention to detail, and passion for efficiency preferred.
• Education: High school diploma or GED equivalent required. Bachelor’s degree in business, Supply Chain, or related field preferred.
• Experience: 0-1 years of related work experience in procurement, supply chain, or purchasing operations preferred OR an equivalent combination of education and experience required
• General availability: Must be available to work occasional weekends as business needs require
• PHYSICAL DEMANDS
• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear and taste or smell. The employee is frequently required to stand and walk. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• WORK ENVIRONMENT
• While performing the duties of this job, the employee works outside and is frequently exposed to all weather conditions. The noise level in the work environment is usually moderate.
• ACKNOWLEDGEMENTS
• Magnolia is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.
• This job description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description at any time.