Assistant Project Manager - RTP

Key Responsibilities

• Project Coordination
• Assist Project Manager with project planning, scheduling, and resource allocation.
• Coordinate with field supervisors, subcontractors, and vendors to ensure timely delivery of materials and completion of work.
• Review and track project documentation including RFIs, submittals, change orders, and purchase orders.
• Maintain up-to-date project files and logs.
• Financial Management
• Support project cost tracking and forecasting.
• Prepare and review subcontractor/vendor invoices for accuracy.
• Assist with budget updates, cost-to-complete reports, and monthly billing.
• Scheduling and Logistics
• Help develop and maintain construction schedules using software such as MS Project or Primavera.
• Monitor progress and communicate schedule updates to stakeholders.
• Ensure that material and equipment deliveries are scheduled to support the project timeline.
• Field Support
• Conduct regular site visits to verify progress and quality.
• Work closely with foremen and superintendents to resolve field coordination issues.
• Support safety compliance by enforcing company and OSHA standards.
• Communication
• Serve as a liaison between project teams, clients, engineers, and vendors.
• Assist in leading coordination and progress meetings.
• Prepare meeting minutes, reports, and other project correspondence.

Qualifications

• Education & Experience: Bachelor’s degree in Construction Management, Mechanical Engineering, or related field preferred.
• 2+ years of experience in HVAC, plumbing, or mechanical contracting environment.
• Experience with design-build or plan-and-spec projects preferred.
• Technical Skills: Proficiency in Microsoft Office, Bluebeam, and project management software.
• Understanding of mechanical and plumbing systems, drawings, and specifications.
• Knowledge of construction scheduling, budgeting, and document control.
• Soft Skills: Strong organizational and time management skills.
• Excellent communication and teamwork abilities.
• Ability to handle multiple tasks and work in a fast-paced environment.
• Work Environment
• Primarily office-based with regular site visits.
• Must be able to navigate construction sites and attend meetings at client locations.

Requirement:

OSHA 30 certification obtained within the last 5 years is required.