Administrative Assistant

OVERVIEW

At Construction Resources and its affiliated companies, we are more than a distributor—we are a trusted partner to designers, builders, remodelers, and homeowners. For over 50 years, we’ve delivered integrated solutions that help turn ideas into reality across residential, multi-family, and commercial projects.

Our success is built on collaboration, craftsmanship, and a commitment to excellence. Whether you contribute on the design floor, in operations, or in the field, you’ll be part of a dedicated team that values people, quality, and continuous growth.

POSITION OVERVIEW

The Administrative Assistant provides efficient administrative, clerical, and organizational support to ensure the smooth operation of the company. This role supports internal teams across projects and preconstruction efforts by managing documentation, coordinating communication, and maintaining accurate records that help drive successful outcomes.

KEY RESPONSIBILITIES

• Answer and route incoming phone calls; manage emails and general correspondence in a professional and timely manner.
• Prepare, edit, and distribute documents including reports, presentations, memos, and forms.
• Create, request, maintain, and submit insurance documentation, certified payrolls, compliance records, and general contract documents.
• Track, coordinate, and support the completion and submission of contracts and change orders in partnership with project teams.
• Log, track, and maintain preconstruction submittals from internal team members.
• Follow up on submitted samples, bids, specifications, and related documentation to ensure completeness and timeliness.
• Maintain organized digital and physical filing systems to support project accuracy and compliance.
• Provide general administrative support to ensure efficient day-to-day operations.
• EXPERIENCE & QUALIFICATIONS
• High school diploma or equivalent required; associate degree or additional administrative training preferred.
• 2+ years of experience in an administrative, coordinator, or project support role preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience supporting project-based or construction-related environments is a plus.
• Familiarity with compliance, insurance, or contract documentation preferred.
• SKILLS & COMPETENCIES
• Strong organizational skills with high attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Discretion and professionalism when handling confidential information.
• Collaborative mindset with the ability to work effectively across teams.
• Customer-service oriented approach when interacting with clients, vendors, and visitors.