Purchasing Associate/Buyer

Expertise and Functions

Execute the end-to-end procurement process from Purchase Requisition (PR) through Purchase Order (PO) closeout

Collaborate with Supply Chain, Program Management, Contracts, Finance, Property Management, and vendors to procure materials, equipment, and services that support company operations and customer requirements

Perform sourcing activities, evaluate suppliers, issue purchase orders, expedite deliveries, resolve procurement issues, and ensure compliance with company policies and applicable contractual requirements

• Manage complete Procure-to-Pay (P2P) process from receipt of approved Purchase Requisitions through Purchase Order closeout
• Review purchase requisitions for completeness, accuracy, funding, approvals, and compliance with company procurement policies
• Source materials, equipment, and services by soliciting competitive quotations and identifying qualified suppliers
• Research, evaluate, qualify, and onboard new vendors based on quality, capability, pricing, delivery performance, financial stability, and regulatory compliance
• Maintain approved supplier records and vendor documentation
• Collaborate with Supply Chain, Contracts, Property Management, Data Management, Program Managers, and internal customers to define procurement requirements
• Prepare, issue, revise, and administer purchase orders using the company's ERP procurement system
• Negotiate pricing, delivery schedules, and commercial terms within delegated procurement authority
• Monitor supplier performance and expedite purchase orders to ensure on-time delivery
• Resolve supplier issues involving pricing discrepancies, quality concerns, delivery delays, invoice exceptions, returns, warranty claims, and corrective actions
• Coordinate closely with Receiving, Property Management, and Accounts Payable to ensure timely receipt, inspection, payment, and closeout of procurement actions
• Maintain accurate procurement records, supplier files, purchase order status reports, and procurement metrics
• Ensure procurement actions comply with company policies, customer requirements, FAR/DFARS requirements (when applicable), and ethical purchasing standards
• Manage appropriate terms and condition flow downs
• Support supplier performance evaluations and continuous improvement initiatives
• Identify opportunities for cost savings, supplier consolidation, process improvements, and buyer efficiencies
• Other duties as assigned

Requirements

• Associate’s Degree in Business, Logistics, or related field required
• Bachelor’s Degree preferred
• Experience: 4+ years of experience in similar or related field required
• Proficiency in Microsoft Office applications, including Outlook, Planner, Word, PowerPoint, SharePoint, Teams, and Excel required
• Proficiency in Adobe Editor preferred
• Ability to file, and keep records and documentation
• Effectively work with others in the company who are in other geographic regions
• Communicate with keyholders and the requester / Project Manager with updates on the order status of purchase orders and modifications sent
• Ability to learn and understand Government policies and procedures for purchasing and activities
• Ability to multitask and prioritize during surges
• Attention to detail is a must
• Security: Must be a US citizen
• Ability to obtain a security clearance required
• Physical Requirements: Able to occasionally reach with hands and arms
• Prolonged periods of computer screen use, while sitting or standing at a desk
• Adhere to safety protocols when in work areas requiring use of PPE (e.g. eyewear, gloves, masks, hearing protection, steel toed shoes, etc.)
• Able to safely lift and carry up to 20 pounds at a time