HOA Community Admin (Bilingual - Spanish)

Community Admin | Forth Group

About the Role

Forth Group is seeking a Community Admin to support our Community Managers and gain hands-on experience in condominium and HOA management across our Chicago portfolio.

Key Responsibilities

• Community Operations Support
• Assist Community Managers with day-to-day HOA and condo association operations
• Schedule maintenance and service requests and coordinate follow-through with vendors
• Solicit bids and support contract coordination for maintenance, landscaping, and building services
• Meet vendors and residents onsite as needed
• Support property inspections and project coordination across the portfolio
• Administrative and Resident Support
• Serve as a primary point of contact for homeowners, board members, vendors, and internal teams
• Respond to emails, calls, and service requests in a timely manner
• Draft and distribute resident and board communications
• Assist with invoice processing, expense tracking, and approvals
• Support board meeting preparation, including agendas, minutes, and follow-up items

Requirements

• Skills and Abilities
• Strong organizational and multitasking skills
• Ability to work independently and manage deadlines
• Professional written and verbal communication skills
• Customer-service mindset with a positive attitude
• Ability to handle sensitive information with discretion
• Comfort using computers and office software (Outlook, Word, Excel; Google Workspace proficiency preferred; QuickBooks exposure is a plus but not required)
• Experience and Education
• 1 to 2 years of administrative or customer service experience (real estate or property management experience is a plus, but not required)
• Bachelor's degree in Business, Real Estate, or a related field, or equivalent work experience
• Special Requirements
• Local travel throughout Chicago; must have a valid driver's license and reliable vehicle
• Must be conversationally fluent in Spanish
• Physical demands may include lifting up to 35 lbs, standing, sitting, walking, and occasional climbing
• Must be able to work at a personal computer and talk on the phone for extended periods
• Ability to work extended or flexible hours and occasionally weekends to meet deadlines
• Ability to respond to emergencies during and after business hours in a timely manner