Office Coordinator

At Zone 5 Technologies, we're redefining what's possible in unmanned aircraft systems. Our team of engineers and innovators is developing cutting-edge autonomous solutions that push the boundaries of UAS technology - solving complex challenges that matter.

We're building the future of UAS capabilities, and we're looking for exceptional talent to join us. If you're driven by hard problems, energized by rapid innovation, and ready to make an impact on next-generation flight systems, you belong here.

Job Summary

We are seeking a highly organized and proactive Office Coordinator to support the day-to-day operations of the workplace. This role coordinates offices services, supplies, meeting space, employee amenities, vendors, events and other workplace needs while providing excellent services to employees and visitors.

Key Responsibilities:

• Office Operations
• Coordinate daily office operations and workplace services
• Maintain office, kitchen, and workplace supplies and coordinate ordering.
• Support workspace setups, moves, seating changes, and new-hire setups.
• Manage mail, packages, and office name plates
• Identify workplace issues and coordinate resolution with Facilities, Security, vendors, or other teams.
• Employee & Workplace Coordination
• Ensure a welcoming and engaging workplace environment that supports employee experience initiatives.
• Serve as a primary point of contact for routine workplace needs
• Support employee amenities, office programs, and workplace communications
• Coordinate meetings, room setups, catering, and refreshments
• Assist with company events and special projects
• Support visitor logistics
• Maintain accurate seating charts and workspace assignments in partnership with department managers.
• Workplace Services & Vendor Management
• Manage day-to-day relationships with workplace service vendors, including coffee, water, office supplies, and breakroom services.
• Monitor vendor service quality and escalate issues as needed
• Assist with purchasing, invoicing, expensing, and vendor documentation
• Employee & Administrative Support
• Serve as the onsite resource for employee travel questions and booking assistance.
• Support new hire onboarding by conducting office tours and introducing workplace amenities and procedures.
• Basic

Qualifications:

• 3+ years of experience in office administration, reception, or workplace support
• Strong organizational, communication, and customer service skills
• Ability to manage multiple priorities and work independently.
• Excellent interpersonal and communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams)
• Ability to handle sensitive information with discretion
• Office Coordinator II: $45,000 - $91,000
• Office Coordinator III: $60,000 - $106,000

Pay range for this role

$45,000 — $106,000 USD

What's in it for you: