Staff Accountant

Mallory Alexander International Logistics, a global third-party logistics (3PL) provider, is looking for talented individuals to join our growing team.

We are currently seeking a Staff Accountant. This position offers a unique opportunity to assist the Controller in managing the day-to-day accounting operations of a growing logistics organization and will serve as the principal staff accountant in our Memphis, TN location. This individual will assist with AR And AP accounting operations, day-to-day maintenance of the general ledger, month-end close, balance sheet reconciliation, lease accounting workstreams, assist with various other controller special project work.

The Staff Accountant will report directly to the Controller and will frequently work alongside other members of the accounting and finance team, members of our operations team, as well as various other functional members around the organization.

Duties and Responsibilities:

Accounting operations, close processes, team structure and culture

Assist with month-end and year-end closing processes, including journal entries, accruals, and reconciliations.

Assist the controller with the monthly closing for entities in China, Hong Kong and the United States.

Prepare intercompany accounting entries between sister companies and maintain accurate account reconciliations.

Prepare monthly journal entries for prepaid expenses, accrued expenses, fixed assets and leases.

Maintain accurate reconciliations of balance sheet accounts that will be presented to external auditors and other internal members of the finance team.

Assist with monthly bank reconciliations and follow up to resolve outstanding and reconciling items in a timely manner.

Work closely with Collections and Accounts Payable teams to ensure journal entries for those processes are recorded accurately and on time for the monthly close.

Maintain LeaseQuery, our lease accounting platform, and record and reconcile all lease activity and balances on a monthly basis. Ensure that any reconciling items are prioritized and resolved in a timely manner.

Assist Controller with year-end audit responsibilities.

Analyze financial data and processes to identify opportunities for improvement.

Additional duties as assigned.

Qualifications:

• Bachelor’s degree in accounting, finance or a related field.
• 2+ years of finance and accounting experience.
• Strong interpersonal and organizational skills.
• Willing and able to communicate clearly and frequently with other members of the organization
• Ability to multi-task independently and with a high level of initiative and meet deadlines.
• Proficient in MS Excel and adaptable to various accounting and financial software.
• CPA licensing candidate preferred but not required.
• In this role, the Account Specialist will be responsible for processing, tracking, and recording payments in an accurate and timely manner. You will play a key part in maintaining smooth financial operations and supporting strong relationships with our vendors and partners.

Key Responsibilities:

• Process employee expense reports and ensure proper GL coding, project or cost center allocation, and posting to the correct accounting period.
• Schedule approved reimbursements via payroll or accounts payable system
• Maintain up-to-date records of expense reports and payments for audit and reporting purposes
• Process payments via check, wire transfer, ACH, and credit card transactions
• Review and verify invoices and payment requests for proper documentation and approval
• Perform data entry of invoices and maintain accurate general ledger records
• Reconcile credit card statements and bank accounts
• Obtain required signatures and prepare checks for disbursement
• Communicate with vendors to resolve billing issues or discrepancies
• Support the AP team with other duties during peak periods or as assigned

Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, or Business preferred Previous experience in Accounts Payable or general accounting preferred
• 2+ years of experience in accounts payable or expense processing
• Familiarity with expense management systems (e.g., Concur,  Certify, etc.)
• Strong understanding of expense policies, tax treatment, and GL coding
• Excellent attention to detail, organizational, and analytical skills
• Strong communication and customer service skills
• Proficient in Microsoft Excel
• CargoWise experience a plus
• Ability to manage multiple tasks and meet deadlines
• Team player with a proactive attitude
• Why Mallory Alexander?
• Mallory Alexander International Logistics is a leading full-service logistics provider established in 1925. With more than 10 facilities in the U.S. and 3 in Asia, Mallory Alexander supports manufacturers, retailers and other suppliers in the storage and shipment of their valuable cargo, and we do it with confidence–on time, with care, everywhere. We proudly offer competitive compensation, robust benefits and a family environment, an environment where our dedicated employees are able make an impact on our customers' experience.
• If you are based in California, we encourage you to read this important information for California residents linked here.