CEP Program Chair and Grant Coordinator

The University of Dubuque Theological Seminary seeks an administrative staff person to direct the lay certificate education program and coordinate the administration of grants from the Lilly Endowment. This is a one-year contract as the seminary grant-related programs transition to sustainability phases.

Responsibilities include enrolling learners in the CEP program, scheduling course offerings, initiating instructor contracts, onboarding instructors, coordinating and finalizing reporting for grants, and engaging in correspondence and conferences with the Lilly Endowment. Knowledge and experience with church ministry and/or grant administration preferred. The successful candidate will share in dedication of mission of both the seminary and the University of Dubuque.

Requirements

• Primary Responsibilities: Serve as admissions contact for the Congregational Equipping Program, as advisor for students in the program, and as faculty point of contact for program-specific advising questions
• Collaborate with faculty to support student progress and timely certificate completion
• Oversee and coordinate program-specific orientation online for students admitted to the Congregational Equipping Program
• Coordinate with the Seminary Pastor to Students graduation activities for CEP students completing a full certificate
• Review course evaluations and facilitate discussion of program assessments, assisting in organizing faculty input on curriculum changes, in conjunction with the dean
• Support adjunct faculty in instructional onboarding consistent with University and Seminary standards, and LMS course site construction and syllabus finalization
• Support alignment of course content and sequencing, including across the years ensuring timely completion, and supporting judicatory-specific series
• Communicate program needs related to scheduling to the Assistant Dean and instruction to the dean
• Collaborate with leaders of partnering programs or communities to provide appropriate recommendations for contracted facilitators
• Contribute to marketing and recruiting by refreshing messaging and news on the program in coordination with the Seminary Director of Admissions
• Support communication of scholarship support to CEP participants and convey letters of application and thanks to the appropriate University offices
• Coordinate and support Lilly grants work in collaboration with the grant directors in the implementation of grant elements including KPI's as shown in the grant agreements
• Support cross-grant collaboration and implementation of grant KPI's into the seminary strategic plan as delegated by the Seminary Dean
• Support and track all documentation and budgetary tasks as directed in the grant agreements, facilitating communication between relevant university offices and with mindfulness of university calendars and deadlines
• Collaborate with grant directors to promote consistency in workload, evaluation practices, and faculty support as directed in the grant agreements
• Provide advisory input to the Dean upon request on grant leadership and operations
• Support resolution of cross grant issues when delegated by the Dean
• Assist with grant employee onboarding, documentation and budgetary needs
• Provide leadership, coordination, and editing of the annual and final reports to the Lilly Endowment, and any additional correspondence or documentation required by Lilly
• Represent the Seminary at grant functions as directed by the Dean
• Perform other duties as assigned in support of the University’s Mission
• Position Skills and Abilities: Understand lay theological education
• Familiar with church constituency for lay education
• Online instructional design
• Grant administration and reporting
• Higher education administration
• Attention to detail and ability to see projects to completion within deadlines

Requirements:

• Graduate Degree Required
• Understand and support of lay vocational consideration
• Good standing with congregation and/or denominational judicatory
• Christian commitment and support of the mission of the university and the seminary