Administrative Coordinator II - Curriculum, Assessment, and Faculty Affairs Off-Campus Education

Job Title

Administrative Coordinator II - Curriculum, Assessment, and Faculty Affairs Off-Campus Education

Agency

Tarleton State University

Department

Curriculum, Assessment & Faculty Affairs

Proposed Minimum Salary

Commensurate

Job Location

Fort Worth, Texas

Job Type

Staff

Job Description

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Administrative Coordinator II in Curriculum, Assessment, and Faculty Affairs Off-Campus Education . As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth.

Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco , along with a robust online community that extends our reach even further.

At the heart of it all is Stephenville , where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.

No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.

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Important Immigration Information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Tarleton State University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Tarleton State University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

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Works under general supervision and provides administrative support for Academic Affairs and specialized activities to include the exercise of discretion and independent judgement with respect to matters of significance. This is an in-office position located on Tarleton’s campus in Fort Worth, Texas, with regular work hours of Monday to Friday, from 8 am to 5 pm or as work requirements indicate. This position requires a flexible work schedule, which at times will entail some evening and weekend work pending scheduled activities.

Serves as a Campus Security Officer (CSA).

Essential Duties and Responsibilities

Administrative Operations and Office Management

Participates in the planning, coordination, and execution of administrative operations and serves as the office manager for Academic Affairs.

Monitors office procedures, develops and evaluates processes, and ensures compliance with established policies and procedures.

Reserves and manages classroom and conference room space in the CAB and IPE buildings.

Manages shared workspaces and faculty cubicles at CAB, IPE, and the Tarleton State University Fort Worth Downtown location.

Monitors workspace and conference room conditions, including noise levels, and communicates concerns and recommendations for improvement to the supervisor.

Maintains an office on the third floor of CAB and works at the Downtown location two days per month to support faculty and site operations.

Project Coordination, Data Collection, Reporting, and Partnerships

Monitors project requirements, initiatives, and administrative programs.

Reviews technical information related to administrative procedures, services, and programs.

Participates in External Operations event support meetings.

Coordinates data collection, data entry, analysis, compilation, and reporting to support Academic Affairs and off-campus instructional site operations.

Manages NC-SARA membership processes, including data collection, report preparation, submissions, renewals, and compliance requirements.

Coordinates NC-SARA-related communications with academic departments, deans, and other stakeholders.

Prepares and distributes NC-SARA-related information through email communications, websites, and webpages to ensure accuracy, accessibility, and compliance with established deadlines.

Supports the development and implementation of new education and community partnerships, including Mental Health Connection and Educate Texas Pathways.

Coordinates documentation, data collection, reports, communications, and administrative follow-up for educational and community partnership initiatives.

Provides enrollment reports for all off-campus instructional sites, including 16-week, 8-week, and summer sessions.

Prepares semester class reports detailing class days, meeting times, enrollment figures, and faculty assignments.

Performs special analyses, prepares project summaries, and develops reports to support program planning, assessment, institutional reporting, and administrative decision-making.

Technology, Website, and Communication Coordination

Monitors the functionality of technology in Tarleton classrooms, conference rooms, faculty offices, and shared workspaces.

Submits IT service tickets and follows up with Information Technology regarding classroom, conference room, office, and faculty technology needs.

Monitors Tarleton websites and webpages to ensure information regarding off-campus instructional sites, academic programs, NC-SARA requirements, and related initiatives remains accurate and current.

Responds to off-campus instructional site inquiries received by email and telephone.

Directs inquiries to the appropriate departments or personnel as needed.

Coordinates communications among Academic Affairs, academic departments, deans, faculty, and external partners to facilitate information sharing and administrative follow-through.

Program Analysis and Academic Support

Collaborates with the Center for Educational Excellence and academic departments to improve the quality and availability of off-campus professional development and training opportunities for faculty.

Coordinates with Curriculum and Faculty Affairs on academic catalog descriptions, program notification documents, and related curriculum information.

Supports program assessment, enrollment monitoring, academic reporting, and administrative initiatives through data analysis, research, documentation, and report preparation.

Assists academic departments and institutional stakeholders with information and administrative coordination related to off-campus academic programs and educational initiatives.

Travel, Meetings, and Event Coordination

Coordinates travel arrangements and prepares itineraries for faculty and department heads.

Prepares travel expense pre-approvals and expense reports for faculty and department heads.

Coordinates meetings, seminars, and special events and provides on-site support as needed.

Assists with events at Tarleton State University's Fort Worth off-campus instructional sites, including reservations, event setup, and cleanup.

Coordinates logistical arrangements and communicates with appropriate departments and personnel to support successful event execution.

Provides administrative and logistical support for institutional events, educational initiatives, and partnership activities.

Records, Supplies, Equipment, and Process Improvement

Coordinates the maintenance and organization of files, records, office supplies, and equipment.

Receives and processes office supply and equipment requests, places orders, and maintains inventories of materials.

Recommends process improvements, administrative changes, and new initiatives to increase operational efficiency and improve service delivery.

Coordinates with department administrators to facilitate paperwork for adjunct faculty hires each semester for off-campus instructional site programs.

Coordinates faculty textbook requests each semester for off-campus instructional site programs.

Ensures off-campus instructional site faculty receive appropriate office assignments, email accounts, telephone service, and printing access.

Ensures faculty are included in applicable faculty directories, listservs, and communication channels.

Collaborates with department administrators on the Stephenville campus to streamline administrative processes, strengthen communication, and improve coordination across locations.

Maintains documentation and administrative records related to site operations, academic programs, reporting requirements, and institutional partnerships.

Training and Staff Supervision

Hires, trains, and supervises student workers and support staff.

Trains Graduate Assistants (GAs) and student workers in administrative procedures, office operations, and responsibilities associated with supporting colleges and departments at off-campus instructional sites.

Provides guidance and ongoing support to ensure staff understand assigned duties, follow established procedures, and complete work accurately and efficiently.

Coordinates and supports training related to administrative systems, reporting requirements, data collection, office procedures, and other operational responsibilities.

Additional Responsibilities

Manages administrative office and assists the deans, associate deans, department heads, faculty, and graduate assistants as needed. Maintains records associated with college functions. Provides information to students, faculty, and the public.

Works with other administrative units to maintain schedules, accounts, and positions. Stays up to date on university and system policy and procedures related to these units.

Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials.

Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries.

Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials.

Other duties as assigned.

Minimum Requirements

Education and Experience:

Bachelor's degree or equivalent combination of education and experience.

Three years of related experience.

Knowledge, Skills and Abilities:

Knowledge of word processing, spreadsheet, database, and presentation applications.

Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organization skills.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• Completed online application
• Cover Letter / Letter of Interest addressing qualifications
• Curriculum Vitae or Resume
• At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered.  Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.  Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.