Maintenance Administrator

At Old Dominion, we don't just move freight—we help businesses keep their promises. As one of the nation's leading LTL carriers, we've earned our reputation by putting people first, delivering premium service, and staying true to the values that have guided us for more than 90 years. Our PROMISES values shape how we work, our family culture shapes how we treat one another, and our commitment to being the Best in the Game drives everything we do.

If you're looking for more than just a job, you'll find a career built on trust, teamwork, and opportunity at OD.

This role supports fleet and equipment operations by managing maintenance-related documentation, invoices, and vendor communications. It also provides administrative support for equipment records, asset tracking, and related business processes. The position helps ensure accurate recordkeeping and compliance throughout the equipment lifecycle, from acquisition to disposition.

Primary Responsibilities

Review and process invoices for general equipment repairs and maintenance services, including breakdowns, outside vendor repairs, general equipment repairs, maintenance services, tire repairs and other supporting maintenance documents

• Manage vendor statements and past-due invoice follow-up
• Provide support for vehicle MSO, licensing and permitting requirements
• Administer warranty claim processing and reimbursement tracking

Support equipment administration functions including equipment record maintenance, equipment setup, equipment tracking and administrative support for fleet and asset management programs

Coordinate and process equipment-related transactions and requests

Assist with equipment disposition activities including asset retirement documentation, asset sale and disposal coordination, title and ownership transfer support and record maintenance to ensure proper asset disposition and compliance

Maintain accurate maintenance and equipment records to support operational, financial, and compliance requirements

Job Qualifications

Education:

High School diploma or equivalent

Experience:

• 1 year of administrative experience
• Excellent verbal and written communication skills
• Excellent typing and telephone skills
• Self-motivated, problem solver, team player
• Ability and willingness to learn and retain knowledge
• Demonstrated proficiency with Microsoft Office
• Willing to participate in training offered by the company

Working Days:

Shift and hours to be determined.

Working Shift:

Shift and hours to be determined.

Work days/shifts may change based on scheduling and business needs and are provided as guidelines at the time of posting.

Join the OD Family Today!

As a Full Time member of our Family, you and your family are eligible to receive:

• Great Health Benefits including a Zero premium medical plan for employee only coverage
• Vision & Dental
• Short Term & Long Term Disability
• Flex Spending Accounts
• 401k Retirement plan with company match and additional company annual discretionary match opportunity

Life Insurance

• Wellness Program
• Tuition Reimbursement for Drivers and Technicians
• Training and growth opportunities to build a career
• We prioritize our OD family of employees
• Ability to advance through our promote from within philosophy
• National Career Opportunities Available at our 260+ service centers

If you have questions regarding this posting or require assistance with the application process, please click here for contact information.