Executive Assistant to the Founder

Diversified Botanics is a small, fast-moving company building a high-accountability, execution-driven environment. Most people here own an entire function or a large part of one, so the work is broad and the impact is visible.

We operate on five values:

Integrity:

Truth over comfort. Trust over revenue.

Velocity:

Builds capabilities, moves fast, creates focus.

Evidence:

If we can’t prove it, we don’t say it, sell it, or ship it.

Accountability:

Own the contract, the commitment and the consequences; every win and failure is yours.

Ownership:

In every role, spend it like it’s your own money, act like it is your name on the door.

Our hiring process includes a real-work task, because we’d rather see how you work than hear how you describe it.

Note to Recruitment Agencies

Diversified Botanics does not engage external recruiting agencies. All candidates must apply directly.

Role Overview

This is a high-trust support role for a detail-oriented, discreet, and proactive professional.

You’ll serve as the primary point of contact for our Founder, managing his calendar, communications, travel, and a wide range of personal and household matters. One hour you might be rebooking a flight after a schedule change. The next you might be coordinating a home service vendor, planning a family event, or preparing materials for a board meeting. You’ll represent the Founder in your interactions with others, so trustworthiness, confidentiality, and loyalty are essential.

The right person follows through without reminders and has the confidence to push back when something doesn’t make sense. This is a onsite position based in Salt Lake City, Utah.

What You’ll Do

• Manage the Founder’s calendar, including business, personal, and family commitments
• Triage email, calls, and messages, and respond on his behalf when appropriate
• Plan and book business and personal travel, and manage changes as they come up
• Coordinate household services, vendors, errands, and personal appointments
• Plan personal and family events and coordinate gifts for special occasions
• Track personal bills, receipts, and expenses, and submit business expense reports
• Coordinate with personal advisors such as accountants, attorneys, and financial advisors as directed
• Prepare meeting materials and track follow-ups and action items
• Support board, investor, or shareholder logistics as needed
• Handle sensitive personal, family, and business information with strict confidentiality
• You’ll Thrive Here If You
• Pay close attention to details and catch errors before they become problems
• Follow through on tasks completely without needing reminders or follow-up
• Represent others professionally and with good judgment
• Speak up and push back respectfully when something doesn’t look right
• Protect confidential information and are trusted to keep it that way
• Show steady loyalty and commitment to the people you support
• Anticipate needs and handle them before being asked
• You May Struggle Here If You
• Need frequent check-ins or reminders to complete tasks
• Hesitate to raise concerns or disagree when needed
• Let small details slip through the cracks
• Are uncomfortable handling personal or household matters as part of your job

What You Bring

• Experience as an executive or personal assistant supporting a senior leader or high-net-worth individual
• Exceptional attention to detail and organizational skills
• A track record of working independently and owning tasks through completion
• The confidence and communication skills to represent a senior leader and push back when appropriate
• Proven discretion and trustworthiness with highly confidential information
• Proficiency with calendar, email, and travel booking tools
• Ability to work [on-site/hybrid] in [city], Utah
• Alignment with our values: integrity, ownership, evidence, accountability, and velocity
• Bottom Line

This role is for someone the Founder can fully trust. If you’re detail-oriented, follow through without being chased, represent others well, and are willing to speak up when it matters, we want to talk to you.