Administrative Coordinator

Summary

Administrative support to the Rental division primarily for Project Management and Operations.

• Essential Duties and Responsibilities
• Manage and update customer vendor qualifications and contractor requirements for new and existing accounts
• Obtain COI to meet customer requirements
• Completes customer and vendor packets and other forms, as needed
• Request pricing quotes as identified and needed from our vendors
• Process all PO’s in Acumatica
• Track all open orders and give estimated ship date updates to the team/accounting
• Generate W/O’s (work orders) and upload in database
• Assist with all Rental Department Logistics
• Assist with Rental coordination calendar
• Enters data as requested by Operations Manager/Operations Coordinator
• Must participate and successfully complete all training as required by the company
• Performs other duties as assigned

Requirements

• Education and/or Experience
• High School diploma and 5 years of administrative experience or equivalent combination of education and experience. Strong communication skills both verbally (in-person and phone) and written (emails, letters, reports). Strong time-management skills. Attention-to-detail. The ability to instantaneously juggle multiple priorities at once. Proficient in Microsoft Office applications (Word, Excel, Outlook, etc.) plus the ability to learn company used applications. Previous experience with QuickBooks and Salesforce CRM or similar software desired.