Program Coordinator I

Job Title

Program Coordinator I

Agency

Texas A&M University - Kingsville

Department

Special Programs

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

About Texas A&M University–Kingsville

Texas A&M University–Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region’s premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution’s 100-year history.

The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region.

Location:  The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo.

For more information, click here .

Position Overview

The program Coordinator I, under general supervision, organizes, administers, supervises, and evaluates comprehensive education, preventive, and recreational programs that meet the social, integrative, and holistic needs of students.

The Program Coordinator I identifies, recruits, and serves a caseload of TRIO Educational Opportunity Center Program participants; provides academic, college, career, financial aid advising, and other technical assistance to individuals to promote secondary and post-secondary education, college enrollment, Coordinates monthly workshops, summer components such as 21st century skills and career building workshop and the career industry engagement academic college trip.

Provides advising, tutoring services,and data entry according to program rules and regulations.

Essential Duties and Responsibilities

Administrative Support

Provides high-quality customer service to program participants, students, the university, and community partners.

Provides general information about financial aid and scholarship requirements and processes, as well as other options for financing education.

Develops student worker schedules based on individual needs and academic preparation.

Creates and coordinates workshops and recruiting events held throughout the academic year and the summer component programs during the summer months.

In coordination with administrative support, assists in updating the TRIO Educational Opportunity Center policy and procedures manual.

Compliance and Policy Implementation

Reviews program applications, interviews potential participants, parents (if needed), and ensures that documentation is complete and in compliance with rules and regulations.

Coordinates project activities and services according to rules and regulations.

Ensures that all services and activities are in alignment with Federal Grant and University Rules and Regulations.

Special Projects and Reporting

Oversees collection of data and enters data related to the program goals and objectives in preparation for the Annual Performance Reports and Interim Performance Reports that are submitted to the U.S. Department of Education.

Creates, implements, and assesses awareness programming for participants in an effort to meet clearly defined program objectives.

Develops innovative strategies to increase participation.

Communication and Stakeholder Engagement

Creates purposeful interactions between individuals, potential program participants, community partners, academic institutions to design individualized, student-centered educational plans that lay the foundation for student success. Assesses the academic and supportive needs of the project participants.

Develops and implements components of the program to include career, social, and academic enrichment activities.

Coordinates and promotes recruitment events at designated sites.

Develops plans and publicity through various forms of communication, including social media.

Plans and delivers educational workshops, and activities for the TRIO Educational Opportunity Centers Program.

Develops and administers curriculum appropriate to meet the individual needs of program participants; works in collaboration with community partners, alternative high schools and high schools.

Assists program participants in addressing problems and connects them with appropriate support services.

Provides goal-oriented advising, educational planning, and career exploration.

Coordinates and participates in field trips to enhance career industry engagement, social and academic skills; college visits, and career exploration.

Other Duties

The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Qualification

Required Education

Bachelor’s degree in an applicable field or equivalent combination of education and experience.

Required Experience

Two years of related experience in coordinating events.

Preferred qualifications

• Education – Bachelor’s degree required in education, psychology, or related field from an accredited college/university.  Master’s degree preferred.
• Experience – Minimum of one to two years of professional experience working in a TRIO federal program or similar program for disadvantaged students; experience providing case management services and advising students with the college admissions and financial aid application process.
• Professional or personal experience in overcoming barriers similar to those facing project participants.
• Bilingual in Spanish and English.
• Knowledge, Skills, and Abilities
• Knowledge of Federal Grant and University regulations to ensure compliance in program administration, reporting, and service delivery.
• Ability to provide GED information and referrals, academic, college, career, and financial aid advising, including technical assistance for admissions and application processes.
• Strong organizational and event coordination skills for planning, promoting, and managing workshops, recruitment events, and summer components.
• Effective communication and interpersonal skills to engage program participants, parents (if needed), university staff, and community partners.
• Ability to recruit, train, and supervise student workers in both academic and programmatic settings.
• Problem-solving and case management abilities to address program participant challenges and connect them to appropriate support services.
• Competency with social media and publicity to promote program events and enhance community engagement In target counties.
• Experience in working with disadvantaged or first-generation students and understanding of their unique barriers to educational goals.
• Adaptability and innovation in developing strategies to increase program participation and improve outreach to target populations.
• Collaboration skills for working effectively with community partners, schools, faculty, and staff to implement program components.
• Other Requirements
• Physical Requirements
• Ability to work outdoors exposed to various weather conditions, potential allergens, elevated noise levels, and heat
• Ability to move up to 50 lbs. with assistance
• Ability to move light, medium, or heavy objects with assistance.
• Ability to travel independently to other and/or remote locations by driving and/or flying on commercial airlines
• Other Requirements and Factors
• Primary Location will be at the Citrus Center in Weslaco, Texas including Willacy, Hidalgo, Starr, Zapata and Webb Counites. Employee must travel to main campus (TAMUK) twice month or as need in order to maintain record keeping and other job responsibilities .
• This position is security sensitive
• This position will require export-control authorization prior to starting employment.
• Commitment to Caring Campus principles, with the ability to provide exceptional customer service, foster positive relationships, and promote a welcoming, responsive, and student-centered environment for internal and external constituents.
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
• This position may require up to 60% (specify percentage) or more travel
• This position may require work beyond normal office hours and/or work on weekends
• This position may direct and/or evaluate the work of others

This position is funded from grant and/or contract funding, which is renewed through provisions of the grantor of the contract. Therefore, this position is contingent upon continuation of funding from these grants and/or contracts, as well as satisfactory job performance

Why Join the Javelina Nation?

Texas A&M University–Kingsville offers a supportive, mission-driven culture focused on excellence in teaching, research, and service. All employees enjoy:

• A welcoming campus community
• Opportunities for professional development
• Competitive benefits through the Texas A&M University System
• A rewarding experience of helping students achieve their academic and career goals

Shared Values: TAMUK employees uphold the Shared Values of Care, Integrity, Pride, Innovation, and Excellence, which form the foundation of the University’s culture and guide its strategic plan. More information on TAMUK’s Strategic Plan and Shared Values can be found here .

4DX : TAMUK employees actively engage in Franklin Covey’s 4 Disciplines of Execution (4DX) activities within their departments. TAMUK utilizes 4DX as the framework for pursuing strategic goals by creating a culture of high performance. This requires participation from all faculty and staff. More information on 4DX can be found here .

Caring Campus:  TAMUK employees embody the Institute for Evidence Based Change’s Caring Campus mindset, maintaining a collegial and caring attitude towards students and each other to foster student engagement and a positive, collaborative work environment. More information on Caring Campus can be found here .